What are the responsibilities and job description for the Temporary Office Assistant 1 - Alfred State College position at Alfred State?
JOB DESCRIPTION
SUNY Alfred State College is currently seeking applicants to fill a Temporary Office Assistant 1 position in Student Records & Financial Services. Excellent customer service, attention to detail, ability to multi-task and organizational skills are required.
HIGHLIGHTS
This position will provide administrative staff support to the assigned department.
Work Schedule
Monday thru Friday, 8:30 am - 4:30 pm, through May 10th, then 8 am - 4 pm over the summer.
Distinguishing Characteristics
Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies.
Illustrative Duties
OFFICE ASSISTANT 1
General Office Support
Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
Operate various communication systems such as telephones and computers; and keep records of such communications.
Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
Schedule appointments and meetings using various office tools.
Perform routine processing activities, including checking forms for completeness and accuracy.
Calculations
Maintain basic financial, accounting, and/or statistical records.
Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.
As needed and as directed, contact various internal and external parties to obtain information.
Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees.
Keyboarding and Document Preparation
Type, proofread, review, and correct correspondence, documents, records, and other written material.
Transcribe handwritten materials.
Make appropriate corrections for format, accuracy, and validity.
Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.
Create graphs, charts, or other visual aids to display data.
May also prepare routine reports or assist others in the preparation of reports, following established guidelines.
Record-Keeping and Filing
Maintain, update, and correct records and files.
Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
Establish new files by coding and numbering forms, creating folders, and compiling relevant material.
Stores and Mail
Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
Maintain various listings for mail service purposes.
Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
May operate a motor vehicle to pick up and deliver mail.
Inventory
Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.
Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
Issue and may deliver goods from stock according to procedure.
May package goods for shipment.
Take periodic physical inventory and maintain perpetual inventory records.
Keep shelves and stock clean, neat, and in proper place.
Data Entry and Verification
Enter data and information into and retrieve data and information from computerized systems.
Verify data previously transcribed or entered to detect errors.
Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents
Office Assistant 1 & 2 (Keyboarding)
Incumbents in these positions spend most of their work time performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving -6- typing into computerized systems, as described primarily in the "Keyboarding and Document Preparation" section of the illustrative duties listed above. Within this parenthetic, the second level is primarily distinguished by supervision of staff involved in keyboarding activities, and/or by the performance of the more complicated office support activities.
Job Requirements:
Minimum Qualifications
Excellent customer service, attention to detail, ability to multi-task and organizational skills are required.
This temporary appointment is expected to be for approximately three months.
All applicants are subject to a pre-employment background investigation.
Additional Information:
Employees paid on an hourly basis are not eligible for paid time off until they have completed 19 consecutive pay periods of employment appointed at .5 FTE.
When applicable, eligible employees are offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.
Benefits options include:
Health Insurance:
- Cost effective health insurance premiums with 73% to 88% covered by the employer.
- PPO or HMO option for personalized healthcare solutions.
- Exceptional fertility benefits available.
- Accumulated sick leave can cover a health insurance premium in retirement.
Dental and Vision:
- No cost dental and vision benefits for employees and eligible dependents.
Educational Support:
- Tuition benefits to invest in your continuous learning and professional development.
Paid Time Off:
- New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.
- Up to 13 paid holidays annually
- Paid parental leave
Retirement Plans:
- Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
- Additional pre- and post- tax voluntary retirement savings options are available.
Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.
Non-Discrimination Notice
Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:
Angela Koskoff
Chief Diversity Officer
Alfred State College
10 Upper College Drive
Alfred, NY 14802
cdo@alfredstate.edu
Phone 607-587-4025
If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report
