What are the responsibilities and job description for the Supply Chain Specialist position at Alice Peck Day Memorial Hospital?
POSITION STANDARDS
- Three (3) years previous purchasing experience required; healthcare setting preferred.
- Excellent interpersonal skills and self-motivation required.
- Proficiency with Microsoft Word and Excel.
- Ability to work effectively in groups, build consensus and communicate effectively with all levels of personnel within our healthcare system and with suppliers required.
- Demonstrated proficiency with D-H's Enterprise Resource Planning System (PeopleSoft) will be required within three (3) months of employment.
- Understanding of group purchasing organization's functions.
- Pursues excellence, creativity and innovation.
- Promotes and supports constructive change.
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POSITION PHYSICAL REQUIREMENTS
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Anything listed here requires a pre-employment physical by Employee Health to determine if the employee is capable of meeting the requirements.
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Physical Activity:
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Upper Extremity:
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Push/Pull/Lift/Carry:
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PART TWO: FUNCTIONAL RESPONSIBILITY
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Position Objective-
Provide expertise in assigned area of responsibility
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Performance Expectation
- Contributes to the short and long term departmental planning and strategy.
- Acts as a Supply Chain Liaison with customer regarding requests for new products or services, or complaints associated with defective items and develops corrective action plans.
- Works with other customers and other Supply Chain team members to facilitate product or equipment evaluations, conversions, and staff training.
- Participates on project teams and attends meetings as assigned.
- Assists analytics staff to develop and maintain product catalogs as assigned.
- Manages e-Procurement module and educates end users on e-Procurement, troubleshoots errors, maintains product catalog, and communicates changes to shopping guides.
- Purchases supplies, services and equipment in a timely manner within established policies and procedures, including signature authority.
- Follows up on purchase orders and requisitions to ensure timely delivery or communication on status.
- Works with Accounts Payable to implement payment process, monitors and resolves any supplier payment issues.
- Assists Accounts Payable to promptly resolve payment disputes and invoice discrepancies.
- Manages flow of information from Epic and Surgery Exchange to PeopleSoft.
- Manages and monitors inventory and resolves discrepancies.
- Scans and replenishes PAR carts as well as adjust optimal quantity to ensure product availability.
- Receives purchase orders in PeopleSoft and prints put away plans and delivery receipts.
- Checks consignment inventory by scanning into Web Ops and delivers to the Operating Room.
- Updates master data file for new products and price updates.
- Establishes and maintains data integrity standards for maintenance of master files and ensures item mast data integrity.
- Other duties as required or assigned.
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