Project Coordinator @ Maintenance & Operations

(Internal employees must use the internal link to login & apply.)

https://aisd.tedk12.com/hire/internalLogin.aspx

Primary Purpose:

Provide technical expertise, project management and budget control for bond-related and other construction projects.

Qualifications:

Education/Certification:

• High school diploma or GED
• Some college or business school training preferred

Special Knowledge/Skills:

• Proficient in operating common office equipment and machines
• Available for emergency or overtime work
• Ability to use software to develop spreadsheets, databases, and do word processing
• Knowledge of computer programs and safety requirements for office operations
• Ability to multi-task numerous complex administrative activities
• Ability to prioritize workflow to address the multiple needs of the department
• Familiar with utility budgets, forecasting, and accounting practices

Experience:

• Experience in management of office procedures and personnel practices preferred
• Minimum of three (3) years’ experience working in the Alief Maintenance Department preferred

Major Responsibilities and Duties:

• Coordinate the Job Order Contracting Program including scopes of work, requests for proposals, review of costs proposed, permitting and inspection of the work.
• Coordinate the Construction Warranty Program including monitoring the computerized maintenance management system (CMMS) for work orders, scheduling contractors for warranty work and verifying work completion.
• Assist with preparation of monthly construction update for Bond Oversight Committee and Board of Trustees.
• Augment construction administration services for other construction department project managers.
• Coordinate construction project recordkeeping and filing of archival information.
• Coordinate departmental activities with other District offices and administrators and provide assistance to requesting departments.
• Follow District and department policies and procedures.
• Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment as needed.
• Coordinate departmental activities with other District offices and administrators and provide assistance to requesting departments.

Personnel Management

• Analyze critical needs in assigned areas and work collaboratively to implement and improve programs.
• Coordinate and instruct the daily performance of office clerical support personnel.
• Coordinate job training for clerical support personnel.
• Participate in professional development that increases effectiveness and improves District performance.
• Maintain staffing records and assignments of department employees.
• Communicate with all staff to explain procedures to ensure effective operation of the department.
• Work cooperatively and congenially with other office personnel.
• Maintain confidentiality of information.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.

Other

• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Foster positive morale by participating in team building activities and the decision-making process.
• Performs other duties as assigned.

Supervisory Responsibilities:

Supervise assigned office clerical support personnel.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: Work is performed in an office setting; may require occasional prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting.  By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description. 

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 235

Pay Grade CSP6

Salary Range Min. $38,688 Mid. $46,884 Max. $55,086

2024-2025 Salary Schedule 

(Internal employees must use the internal link to login & apply.)

https://aisd.tedk12.com/hire/internalLogin.aspx

Salary : $38,688 - $55,086