AP Coordinator

THE JOB/THE GIST

Responsible for coding and processing vendor invoices as assigned in accordance with Company policy.  Additionally, as a member of the Accounts Payable Team you will perform various duties related to the AP function, such as determining if POs have been received, and creating vendor resale certificates as requested.

WHO YOU ARE

You are a self-starter, a driven individual looking to provide world-class service to your clients, colleagues, and community. You are a person of integrity who strives to cultivate an open and accepting work environment where growth, accountability, and quality are valued.

COMPANY BENEFITS AND PERKS

·       ESOP-Employee Stock Ownership Program

·       401 K Retirement Plan

·       HSA/PPO health plans, dental, vision, and supplemental life insurance

·       Quarterly Corporate Bonus Plan

·       Vacation Days based on years of service

o   1-4 years: 8 days

o   5 years: 13 days

·       Paid Sick & Mental Health Days – 5 annually

·       Recognition and Rewards program – Work Tango

·       Social Responsibility Day (1 paid workday annually to volunteer in your community)

·       10 paid Holidays

·       Personal Floating Holiday (8 hours annually)

·       Magellan Employee Assistance Program

HOURS:  7:00 am to 4:00 pm (or as established by AP Supervisor)

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY JOB FUNCTIONS ACCOUNTING:

·       Code and enter all vendor invoices as assigned.

·       Check invoices to determine if PO is received and related follow up.

·       Enter monthly recurring vouchers.

·       Update various spreadsheets (as assigned) for coding (e.g., FedEx, Enterprise, and/or HNAS).

·       Create resale certificates for vendors when requested.

SECONDARY/SUPPORT FUNCTIONS:

·       Backup to answer the phone and process mail on an as needed basis.

Other duties may be assigned to meet business needs.  The duties listed below are intended only asillustrations of the various types of work that may be performed.   The omission of specific statements ofduties does not exclude them from the position if the work is similar, related or a logical assignment to theposition.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS:   

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily and mustbe detail oriented and able to work with minimal supervision.  You should have strong organizational skills and be results oriented.  

EDUCATION and/or EXPERIENCE

Associate (AA) or Bachelor’s degree (BA) or equivalent in a related field preferred; or three to five years AP experience and/or training; or equivalent combination of education and experience.   Must be detail-oriented and proficient with Excel spreadsheets and Word documents.  Knowledge of Dynamics Great Plains and NetSuite software is a plus.