Accounting Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Actively engage in and initiate Continuous Improvement activities
• Create and distribute invoices for all customer orders in a timely manner
• Process incoming payment transactions and post to Accounts Receivable (ACH, EFT, Wire and Check)
• Set up and maintain Accounts Receivable records, file deposits and wire backup documentation
• Report weekly on past due accounts
• Handle and resolve customer and or vendor calls regarding invoicing and collection issues
• Reconcile and balance Accounts Receivable to General Ledger on a monthly basis
• Process and maintain customer credit applications
• Process customer statements
• Create and distribute Accounts Receivable reporting as needed
• Assist in month-end and year-end closing activities
• Process daily invoices from vendors with accuracy and timeliness
• Process all check runs
• Set up and maintain Accounts Payable records
• Maintain contact with vendors and internal staff while observing confidentiality of vendor and company matters
• Manage receipt and retention of sales tax exemption certifications and W-9’s
• Reconcile and balance the payable accounts to the General Ledger on a monthly basis
• Create and distribute Accounts Payable reporting as needed
• Assist with additional projects, reporting, key performance indicators, etc.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty at an exemplary level. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma or GED
• 3-4 years of Administrative experience in an accounting role
• Knowledge of FASB and GAAP

Language Skills

• Ability to write professionally for multiple outlets that conform to prescribed style and format
• Ability to communicate effectively in a verbal manner

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Computer Skills

• Proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook, Visio)
• Experience with ERP or SAP system preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this Job, the employee is regularly required to stand; walk and sit.
• Specific vision abilities required by this job include the ability to adjust focus.
• Employee may occasionally be required to lift parts weighing up to 50 lbs.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.