What are the responsibilities and job description for the Payroll Analyst position at AlignHR, LLC?
A growing energy company based in Alabama is seeking a full-time Payroll Analyst to coordinate and process payroll and related work for a workforce of approximately 175 employees. The ideal candidates will have at least 5 years’ experience managing payroll for a similar size organization and related payroll experience with ADP – Workforce Now Payroll/HRIS systems. This position will be on-site. Candidates must be tech savvy, employee centric and supportive of employee needs, be able to meet deadlines, and must communicate extremely well, both verbally and in writing.
Position Summary
The Payroll Analyst is responsible for coordinating and processing all payroll functions (including time and attendance coordination) for the organization. This role ensures accurate and timely processing of payroll, time records, compliance with all federal, state, and local regulations, and effective management of payroll systems, processes, policies, and procedures. The Timekeeper works closely with HR, finance, and operations departments to maintain seamless payroll/time keeping operations and will support the overall financial health of the organization.
Job Requirements
- Minimum of 5 years of experience in payroll and timekeeping, preferably in the energy or equivalent industry sector.
- Extensive knowledge of Microsoft Office, Excel, Word, and Outlook.
- Comprehensive knowledge of payroll systems and software, ADP workforce now experience preferred or similar SAAS payroll/HRIS/HRMS related system.
- Strong understanding of federal, state, and local payroll regulations and tax laws.
Primary Responsibilities
- Manage and track timekeeping activities and calculate monthly payroll accurately.
- Maintain payroll records and reports, ensuring data integrity and confidentiality.
- Manage the administration of union agreements as they relate to payroll, including deductions, contributions, and reporting.
- Coordinate with HR and finance departments to ensure alignment of payroll with employee records and financial reporting.
- Respond to payroll-related inquiries and resolve issues promptly and effectively.
- Conduct regular audits of payroll procedures and records to ensure compliance and accuracy.
- Stay updated on changes in payroll laws and regulations, implementing necessary adjustments to payroll processes.
- Prepare and submit payroll reports and filings to government agencies as required.
- Other related duties as assigned or directed by the President/COO, Director of HR, and/or their designees.
Physical Demands
- Ability to sit for extended periods while working at a computer.
- Occasionally required to lift and move files and documents weighing up to 25 pounds.
- Regular use of standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Knowledge, Skills, and Abilities
- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Strong analytical and problem-solving skills, with attention to detail.
- Proficiency in payroll software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
- Knowledge of union agreements and their implications for payroll processes and benefits plans deductions, etc.
- Ability to work independently and as part of a team in a fast-paced environment.
- High level of integrity and discretion in handling sensitive and confidential information.
Compensation: The base compensation will be determined and commensurate based upon experience level using ADP or similar payroll program. This position will also be eligible for performance bonuses based upon achievement of company and position goals.
Benefits: Will be eligible per the criteria set forth by the benefits for health, dental, vision, life, and disability insurances, paid time off, and retirement plan profit to name a few.
Interested candidates should apply by no later than February 12, 2025.
Equal Opportunity Employer
