What are the responsibilities and job description for the Project Administrator position at Aliquot Associates, Inc.?
Job Description
Job Description
Aliquot Associates, Inc. is seeking a dynamic Project Administrator to support our full-service Civil Engineering and Land Surveying firm. Established in 1980, we are dedicated to delivering exceptional service to our Bay Area clients.
If you have an eye for detail, and the ability to work in an environment where you are able to perform a wide variety of duties, we encourage you to apply.
Job Description :
As a Project Administrator, you will be responsible for supporting our civil engineering and land surveying teams, helping ensure the company’s success through a strong understanding of accounting principles and an excellent command of the English language.
Key Responsibilities :
- Produce, manage and monitor customer accounts, ensuring timely invoicing and payment processing.
- Reconcile accounts and resolve discrepancies in a timely manner
- Maintain accurate and up-to-date records in the accounting system.
- Provide regular reports on account aging and receivables status.
- Prepare high-quality documents, including proposals, contracts, reports and other related information
- Review content of documents for grammar, spelling and punctuation as well as correcting formatting issues to improve readability.
- Manage timelines to ensure all proposals and qualifications meet submittal deadlines.
- Organize and maintain project documentation, ensuring accurate and timely updates.
- Handle confidential information with discretion.
- Coordinate with other departments and support staff as needed.
- Meet deadlines and work efficiently, while managing a variety of job responsibilities.
Qualifications :
What We Offer :
This is a full-time in-office position. We offer a competitive wage, full benefits package including health, dental, vision, 401k, paid vacation, paid sick time and paid holidays.
If you are a motivated, qualified candidate who is looking for a career in a smaller environment, we encourage you to apply. Please submit your resume, cover letter and compensation requirements to hr@aliquot.com.
Recruiters or staffing agencies : Aliquot Associates is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an Aliquot Associates employee without a current, fully-executed agreement on file