Project Administrator

Aliquot Associates, Inc. is seeking a dynamic Project Administrator to support our full-service Civil Engineering and Land Surveying firm. Established in 1980, we are dedicated to delivering exceptional service to our Bay Area clients.

If you have an eye for detail, and the ability to work in an environment where you are able to perform a wide variety of duties, we encourage you to apply.

Job Description:

As a Project Administrator, you will be responsible for supporting our civil engineering and land surveying teams, helping ensure the company’s success through a strong understanding of accounting principles and an excellent command of the English language.

Key Responsibilities:

• Produce, manage and monitor customer accounts, ensuring timely invoicing and payment processing.
• Prepare high-quality documents, including proposals, contracts, reports and other related information
• Review content of documents for grammar, spelling and punctuation as well as correcting formatting issues to improve readability.
• Manage timelines to ensure all proposals and qualifications meet submittal deadlines.
• Organize and maintain project documentation, ensuring accurate and timely updates.
• Handle confidential information with discretion.
• Coordinate with other departments and support staff as needed.
• Meet deadlines and work efficiently, while managing a variety of job responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Project Management, or a related field.
• Proven experience in accounts receivable or related financial role.
• Strong understanding of accounting principles and practices
• Superior writing, editing, and communication skills.
• Detail oriented and demonstrates a high level of accuracy.
• Exhibits strong problem-solving skills.
• Ability to manage multiple tasks and prioritize work load effectively to meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Ajera software is a plus.
• Professional demeanor and positive attitude.
• Ability to work independently & collaboratively.
• General office support, providing back-up for filing, phones and correspondence.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A collaborative and supportive work environment.

If you are a motivated, qualified candidate who is looking for a career in a smaller environment, we encourage you to apply. Please submit your resume, cover letter and compensation requirements to hr@aliquot.com.

Due to the high volume of applications we receive, regretfully we can only respond to those candidates who best meet the specified requirements of the position. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

Job Type: Full-time

Pay: $33.00 - $41.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights

Application Question(s):

• Please provide us with examples from your work or personal experience which demonstrates a situation in which you handled a number of things at the same time, i.e. "multi-tasking".
• Please provide us with examples from your work or personal experience that required special attention to detail to complete the task
• Please provide us with examples from your work or personal experience demonstrating your successful written communication or development of documentation as part of completing a project.

Experience:

• administrative: 3 years (Preferred)

Ability to Relocate:

• Walnut Creek, CA 94596: Relocate before starting work (Required)

Work Location: In person

Salary : $33 - $41