What are the responsibilities and job description for the Project Administrator position at American Mechanical Service?

Project Administrator

A HVAC mechanical contracting business located in Walnut Creek has an immediate full-time opening for a person that enjoys a small business atmosphere, has a can-do attitude, is reliable, and willing to wear various hats. This position will provide support to construction project managers, in addition to overall office support. The ideal candidate may also take on Accounts Receivable, incoming check processing, and collection duties.

Responsibilities :

Organize and maintain project files, filing system and project communications
Enter new projects into company's accounting system
Obtain permits
File preliminary notices for projects
Ensure that all appropriate city business licenses are renewed timely
Process all project-related change orders
Maintain labor forecast
Handle insurance requests for new and existing projects
Prepare and manage subcontract agreements

Office Administration and Other Duties :

Front desk duties including handling incoming and outgoing packages, distributing mail, processing walk-in sales

Order office supplies as necessary

Work with IT to order and set up new phones and / or computers for new hires, and assist employees with ongoing phone and computer needs

Accounts Receivable, incoming check processing and collection duties.

Provide direct back up to service department dispatcher, including answering calls from customers and service technicians and dispatching techs to jobsites

Qualifications :

Construction industry experience required

Excellent written and oral communication skills an absolute must

Detail oriented with strong analytical skills

Self-motivated, able to multi-task and work with a minimum of supervision

Proficient in Microsoft Word, Excel and Outlook

Experience with Foundation Software a plus

Employee Benefits include :

Group health coverage including medical, dental and vision

Paid time off and holiday pay

Employee Stock Ownership Plan (ESOP)

401k retirement plan

Health Savings Account

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