What are the responsibilities and job description for the Team Coordinator - Hendersonville Home Care Team position at Alive?
Description
Team Coordinator - Hendersonville Home Care Team
Full Time
Location: Hendersonville. TN
Days: Monday - Friday
Hours: 40/week, 8:00 a.m. - 5:00 p.m.
SUMMARY
Assists with the coordination of team activities under the supervision of the Director of Clinical Care for the assigned team, provides secretarial services and other clerical functions by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintain the hospice aide schedules.
- Update schedules when patient status changes
- Create schedules for two-weeks out from current date
- Add new patients as directed by RN/CM verifying that visit frequencies and Hospice Aide plan of care are documented in Electronic Medical Record.
- Ensure plans of Care (PPOC) and Certification of Terminal Illness (CTI) are signed by attending physician and or medical director. If attending physician is a non AH employee- these must be printed and sent for signature.
- Verify that all necessary elements are completed on Election of Hospice Benefit (EHB).
- Scan required documents into the EMR as indicated. Uses agency standard scanning process.
- Notification of patient death to all physicians listed in EMR and referral source. Document notification appropriately in EMR.
- Verify EHB and POST form (if applicable) are in EMR when patient’s transferred to IPU.
- Send care plan updates to the attending physician bi weekly throughout patient’s length of stay.
- For Home Care, print orders as needed and send to appropriate physician for signature.
- Forward discharge summary to attending physician for live discharges.
- Prepare and distribute IDT meeting agenda.
- Copy and distribute needed forms and other materials to IDT members.
- Utilize copier/scanner, fax machine and phone system.
- Order office supplies and forms for the team.
- Maintain files of active patient records
- Performs clerical duties for Director Clinical Care and IDT as requested.
- Enter data and obtain reports from EMR system.
- Scan and index patient paper documents to EMR daily. Print and fax orders to physicians as needed Register returned signed orders in EMR (home care). Follow up with physicians on orders not signed and returned.
- Manage computer and projector of patient charts during team meetings or as requested by Clinical Director.
- Prepare and mail bereavement cards.
- Prepare recertification templates for physicians as needed
- May perform receptionist duties as requested.
- Other duties may also be assigned.
CERTIFICATES, LICENSES, REGISTRATIONS
If required to drive to carry out the duties of this position: current driver's license and automobile insurance as required by Tennessee State Law.
Requirements
CONTINUING EDUCATION
The agency requires this position is required to complete 6 hours of continuing education per year covering topics that will contribute to improvements in carrying out the above responsibilities. Regulatory agencies may require some disciplines to have additional hours in order to be licensed or certified.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including meeting the required competencies. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of medical terminology preferred. Computer proficiency or ability to easily learn is required.
