What are the responsibilities and job description for the Accounts Payable Specialist position at ALKAR-RAPIDPAK, INC.?
General Summary: Responsible for accurately processing and recording vendor invoices, ensuring timely payments, and maintaining proper documentation.
Principal Accountabilities:
- Responsible for paying and keeping record of all vendor invoices
- Perform day to day financial transactions, including verifying, classifying and recording accounts payable data into ERP and related systems.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Maintain vendor and service provider agreements
- Execute credit card payment and reconciliation; administers corporate credit card program
- Setup and maintain Vendor accounts in ERP system; including collection of all documentation required for setup compliance (W-9, sales tax etc).
- Ensure price and quantities of vendor’s invoice, vendor’s packing slip and company purchase order agree and obtain appropriate approvals/signatures per internal policies
- Maintains petty cash
- Prepares and files annual 1099’s
- Responsible for cash application on accounts receivable invoices
- Generates various accounts payable reports and conducts research as necessary
- Generates weekly AP disbursements and ensures all payments are sent on-time
- Responsible for resolving payment discrepancies and disputes on behalf of the company
- Sorts and distributes mail for the Alkar operation. Processes all outgoing mail for delivery
- Prepares and maintains department standard operating procedures for job responsibilities; ensures effective cross-training of team for back-up support
- Backup to releasing parts orders for Contract Administrator
- Backup to Contract Administrator in creation and maintenance of Customers in ERP
- Supports Contract Administrator in collecting past due payments on customer invoices
- Ensures the accuracy of the company’s financial documents for payment, auditing and tax purposes.
- Serves as backup support to switchboard and catering duties
- Works closely with Internal, External and Government auditors in providing and documenting required financial information.
- Team player and be ready to help where needed.
- Performs additional duties as assigned
Knowledge, Skills and Abilities Required:
- Associate’s degree in accounting or finance
- Strong math aptitude and ability to work accurately with numbers.
- Minimum of 3 years related accounts payable experience
- Proficient in account coding procedures
- Prior experience in a manufacturing environment a plus
- Experience in using ERP systems
- Strong Microsoft Office skills
- Excellent organizational and time management skills
- Ability to work independently and collaboratively in a team environment
Areas Supervised:
- None.
Description of physical working environment:
- Normal office environment. Routinely works from a sitting position at a computer.
- Frequent use of telephone.
