What are the responsibilities and job description for the Part-time Administrative Assistant position at All By the Grace?
Job Overview
At ABG, we pride ourselves on building strong, professional relationships with our clients and delivering tailored solutions to meet their specific needs. We operate with a dedicated team of licensed therapists, PRP specialists/coordinators, and we are looking for an organized and proactive Part-Time Administrative Assistant to support our operations.
We are seeking a motivated and detail-oriented Part-Time Administrative Assistant to help streamline our office operations and provide administrative support to our team. The ideal candidate will have excellent organizational skills and a friendly demeanor, serving as a key point of contact for our clients and staff.
Duties
- Manage front desk operations, greeting clients and visitors with professionalism and warmth.
- Answer phone calls, respond to inquiries, and direct messages to appropriate staff members.
- Schedule and coordinate appointments, meetings, and events for therapists and team members.
- Maintain organized filing systems, ensuring all client and company documents are accurately recorded and easily accessible.
- Assist with billing and invoicing processes as needed, ensuring accuracy and timely submission.
- Support the team with administrative tasks, such as data entry, correspondence, and reporting.
- Maintain office supplies inventory, ordering supplies as needed and managing vendor relationships.
- Assist in the preparation of documents, presentations, and reports as required.
- Previous experience in an administrative role, preferably in a healthcare or mental health setting.
- Familiarity with phone systems and front desk operations.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential for daily tasks.
- Strong organizational skills with the ability to manage multiple tasks effectively while maintaining attention to detail.
- Excellent verbal and written communication skills are required to interact with team members and clients professionally.
If you are a proactive individual who thrives in a dynamic office setting and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 20 – 30 per week
Work Location: In person
Salary : $18 - $23