Part Time Administrative Assistant

Legacy is looking for a Part Time Administrative Assistant that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become apart of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

The Main function of the Part Time Administrative Assistant position is to assist the Community Manager with day to day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. 

In this role you will:

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed. 
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed. 
• Maintain resident files ensuring they are kept current and confidential. 
• Maintain current notes and records on electronic tenant platforms. 
• Develop and maintain community relationships. 
• Assist with managing all leases, including lease reminder letters.
• Trash pickup throughout the community daily
• Replace water meters 
• Ability to troubleshoot water meter issues and turn off main water valve
• Perform all other duties as assigned.

Core Competencies

• Communication: Ability to write and speak clearly and concisely
• Energetic: Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through
• Detail Oriented: Ability to understand the details of a project and the importance of details and accuracy in completing tasks
• Problem Solving Skills: Ability to find a solution for and to deal proactively with work-related problems
• Decision Making: Ability to use good business judgement in making critical decisions
• Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved
• Time Management: Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency
• Self-Motivated: Ability to be internally inspired to perform a task using one's own drive and initiative
• Honesty, Integrity and Reliable: Ability to be truthful, credible and dependable in the workplace. Do what you say. 
• Motivation: Ability to inspire others to reach a goal and to perform to the best of their ability. 

Role Qualifications / Skills/ Abilities

• High School Diploma or equivalent
• At least One (1) year administrative experience in an office setting
• Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.)

Work Environment

• This position is 50% in office and 50% on site in the community. This position will have a work schedule of 20 hours per week. Work Schedule may vary occasionally to accommodate night and weekend hours dependent on community needs.