Administration Assistant

Job Title: Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for performing a variety of administrative and office support tasks to ensure smooth and efficient operations. This role requires excellent communication, time management, and problem-solving skills.

Key Responsibilities:

• Answer phone calls, emails, and other correspondence, and direct them to the appropriate team members.
• Schedule appointments, meetings, and travel arrangements for executives and staff.
• Prepare and organize documents, presentations, and reports as required.
• Maintain office supplies inventory and order new items as needed.
• File and organize documents, both electronically and physically.
• Manage and update databases, ensuring data is entered accurately and kept up-to-date.
• Handle incoming and outgoing mail and packages.
• Maintain confidentiality in handling sensitive information and documents.
• Provide general office support and assist other team members with administrative tasks as needed.

Required Skills & Qualifications:

• High school diploma or equivalent; associate's degree or higher preferred.
• Proven experience as an Administrative Assistant or in a related role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Detail-oriented with a high level of accuracy in work.
• Ability to work independently and as part of a team.
• Professional demeanor and a positive attitude.
• Discretion and confidentiality in handling sensitive information.

Preferred Qualifications:

• Familiarity with office management software (e.g., Google Workspace, Slack, etc.)
• Previous experience in a similar industry or office environment.