What are the responsibilities and job description for the Bookkeeper position at ALL Green Fields PK-12 and Sweet P's Pre-K?
Summary
Looking for bookkeeper for Green Fields Private School
Duties
General Accounting
• Day-to-Day financial duties
• Create, maintain Chart of Accounts
• Conduct Month, Quarter, and Annual End closures. Create corresponding reports
• Reconcile bank accounts and credit card accounts
• Work efficiently with vendors and staff
• Perform backup for each company
Accounts Receivable
• Enter tuition revenue, customer payments, donations in accounting software
• Create deposits (copy checks for deposit backup), must be reviewed and initialed by Office
Manager, Make deposits at appropriate banks.
• Reconcile accounts as needed
• Maintain A/R files
Accounts Payable
• Receive approved invoices via mail, email. or in person
• Enter in accounting software, print check, checks must be approved and signed by the
Headmaster, distribute checks
• Reconcile accounts as needed
• Reconcile vendor statements to actual payments
• Maintain A/P vendor files
Human Resources
• Shared responsibilities with Office Manager
• Attend interviews when requested
• Keep updated new hire packets
• Enter new hires, and employee changes in payroll software, retirement software
• Prepare spreadsheet for new FY raises for Headmaster#39;s approval
• Update employee contracts each July
• Maintain HR files
Payroll
• Create calendar of payroll dates each June for FY starting July 1
• Payroll is paid the 15th and 30th (or the business day before if fall on a weekend)
• Generate hourly staff reports from time clock software
• Verify hourly/salaried staff amounts each pay period using payroll software.
• Prepare and submit payroll on time
• Receive and distribute payroll checks/stubs, give to POCs for staff delivery
• Create Excel spreadsheet each pay periods with breakdown of salaries. taxes and benefit
amounts
• Maintain employee’s 401(k)
• Maintain payroll files for inquiries
Tax Returns
• Form 990 is due for both 501(c)(3)s 5.5 months after the end of each fiscal year( 6/30)
• Form 990 must be filed by November 15 (can be automatically extended to May 15)
Requirements
Must have experience in above duties.
Benefits
10 days PTO
Health Insurance
Dental