Direct of Contracts

Summary

Directly supports the management of day-to-day contracts administration by personnel to include the development and implementation of the contracts, subcontracts and compliance program for the All Native Group in all areas of government contracting. Creates, implements, administers, and enforces all policies, procedures and activities required for the organization to operate in accordance with appropriate regulations including Federal Acquisition Regulations (FAR), and other agency Supplements, commercial laws, and contract requirements.  

Essential Functions

• Direct supervision of staff to include training, professional development, performance assessments, along with workload management of team.  Assists the VP in making determinations as to recruiting and retention.
• Oversees the entire lifecycle of Federal contracts, including the preparation, administration, negotiation and close out of contracts.
• Regularly works with management staff to provide leadership for All Native Group and its subsidiaries to ensure contract compliance.  
• Provides advice and guidance to all areas of the organization in the development of policy and procedures to ensure legal compliance and protection of company assets.  
• Responsible for the performance of all management functions including planning and forecasting, policy and procedure development and implementation, and creating an entrepreneurial company environment.  
• Supports the development of proposals, by providing strategic guidance, reviewing performance requirements, conducting risk assessments, ensuring proposal are in accordance with legal requirements and, customer specifications and helping coordinate efforts with all involved parties as needed.
• Routinely performs internal audits of all business operations to ensure all business regulations are being followed.  
• Create and maintain various drafts and formats pertaining to the statutory laws. Ensures statutory compliance of all federal rules and regulations.  
• Regularly track laws and regulations which affect the organization’s policies and ensures Company policies and procedures comply with all relevant laws and regulations.  
• Maintains a favorable working relationship with all employees to promote a cooperative and harmonious working environment to facilitate positive employee morale, productivity, and continued improvement.  
• Communicates clearly and directly with employees concerning performance expectation, productivity, and accountability. Develops employee development plans within the department.  
• Understands the unique legal structure that All Native Group and Ho-Chunk, Inc. operates within and ensure compliance within that legal structure.  
• Coordinate with the Executive Management team on special projects as assigned.  
• Other job-related duties as assigned by immediate supervisor. 

Competencies

• Ability to develop and communicate goals in support of the business  
• Fosters teamwork and builds collaborative relationships 
• Leadership 
• Empowers others  
• Ability to develop others 
• Manages performance 
• Communication  
• Influencing others 
• Information gathering 
• Analytical thinking  
• Strategic thinking 
• Initiative 
• Confidence 
• Stress management 
• Flexibility 

Supervisory Responsibility

This position oversees the day-to-day activities of the Contracts and Compliance Team.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This position outlines a full-time hybrid position, requiring four days in the office and one remote day per week. The standard work schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m., but evening and weekend hours may be required based on business needs.

Travel 

Travel is expected up to 35% of the time for this position.   

Experience 

Ten or more years of relevant experience working in contract administration/management or a related field.   

Education 

Bachelor’s Degree (B.A.) in Contract Administration/Management or a related field preferred.   

Additional Eligibility Qualifications 

• Expert knowledge of the FAR, DFAR, and government regulatory standards 
• Established track record of successful "cradle to grave" contracts management, including advising on complex proposals, negotiating terms, and managing contract changes. 
• Preferred certifications: Certified Federal Contracts Manager (CFCM); or Certified Professional Contracts Manager (CPCM) 
• Must be a strong team leader who is committed to All Native Group objectives 
• Ability to manage and organize multiple projects and companies 
• Excellent organizational, interpersonal, and communications skills and ability to deal effectively with a variety of people and situations 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public 
• Understanding of the U. S. legal system including but not limited to: SBA 8(a) regulations, FAR, UCC and contract law 
• Maintains a valid Driver’s License and be insurable under company insurance provider/program 

Security Clearance 

None required for this position 

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment.  In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement 

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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