Project Coordinator

Summary

All Native Group is looking to fill the position of Project Coordinator (PC) reporting directly to the Vice President, Operations, as well as assisting the Operations team.   She/he works with the Marketing, Data Acquisitions, Accounts and Proposal teams, researching, reviewing, preparing PowerPoints, archiving and qualifying business opportunities.  In addition, review and editing of prepared materials for accuracy prior to distribution.  Requirements for this role will include understanding and building Technomile/Salesforce metrics, business development libraries of information; researching contracts, customers, and companies; providing support and analyses; and supporting marketing/proposal activities. This includes identifying and researching market opportunities; evaluating and updating ANG’s Customer Relationship Management (CRM) system to include inputting data, creating custom workflows, reports, and dashboards; supporting market and competitive assessments; providing critical business market research and analysis of data; supporting networking activities and events; and through the Project Manager track BD pipeline metrics. This position supports the Data Acquisitions team through all stages of the business development lifecycle from business strategy to proposal delivery.  Most importantly, this position requires the daily updating and accuracy of the MSS pipeline database, its status and continued meetings and discussions with ANG stakeholders.  The BD pipeline is a living document routinely updated and requires associate briefing materials to ANG leadership having access.  

Essential Functions

• Manage, coordinate, maintain and update the MSS BD pipeline and provide status reporting w/PowerPoint
• Maintain and track database information including use of Salesforce.
• Support gate reviews to include scheduling, presentation development, and research assistance.
• Administrative, scheduling, and bookkeeping tasks i.e., invoicing, travel and expense vouchers, purchase orders, etc.
• Schedule stakeholder meetings, document and generate reports
• Formatting and desktop publishing skills needed to support variety of activities to include developing graphs, charts, and other visual aids for documents.
• Support and provide relevant information for meetings with government, partners, and HCI/ANG leadership.
• Manage information flow in a timely and accurate manner.
• Manage VPs calendars and arrange meetings.
• Keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports. 
• Take minutes/capture action items during meetings.
• Organize and maintain the office filing system.
• Strong presentation skills with the ability to organize and present ideas clearly and logically
• Ability to manage and prioritize time between regular duties, ad hoc requests, and higher-level corporate priorities/initiatives.

• Must have a professional, upbeat attitude and have outstanding customer service aptitude.
• The ability to stay calm under pressure and meet tight deadlines.
• Provide additional administrative support to MSS leadership as required.
• Team Player capable of working within a collaborative environment.
• Administrative work ability, preferably in a sales or marketing environment, or a combination of education and experience sufficient to perform the functions of the job.
• Initiative-taker who exhibits attention to detail and expert organization skills.
• Strong customer service/customer facing skills.
• Will be requested and required to participate in Proposal Support functions due to expertise

Competencies

• Work experience as a Project Coordinator.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office tech & applications (e.g., e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Basic understanding of the business development capture and proposal process
• Excellent problem solving, organization and time management skills.
• Strong collection and analytical skills with attention to detail

• Excellent oral and written communication skills.
• Proficiency in data collection and analytic tools and software.  
• Ability to manage multiple projects and meet deadlines.

Supervisory Responsibility

None

Work Environment

 This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Frequently moves standard office equipment up to twenty-five pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time office position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours may be required, as dictated by business need.

Travel

Travel is not expected for this position.

Experience

• 5 or more years of experience.
• Experience with U.S. Federal Sector with experience in USG Marketing Analytics is preferred.
• Familiarity with contracting tools, including but not limited to: GovWin IQ, Bloomberg, BETA SAM.GOV, FPDS, and similar experience is a plus.
• Knowledge of government solicitation documents, including standard RFP structure
• Experience with MS Office suite and ability to create, format, and manipulate Word documents, Excel spreadsheets and develop PowerPoint presentations and SharePoint.

Education

High School diploma.  Bachelor’s degree in business, Communications, Journalism, Marketing, or other complimentary discipline is a plus.  

Security Clearance

Must be a U.S. citizen.

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment.  In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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