Master Scheduler

Master Scheduler/Buyer

Job description

This position is responsible for the preparation of departmental schedules to meet the requirements of the distributor network and stocking levels of North American and warehouses. The role is also responsible for coordinating activities involved with procuring and timely delivery of goods and services, such as raw materials, equipment, tools, parts and supplies for the company. Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.

DUTIES & ESSENTIAL JOB FUNCTIONS

Scheduling

• Responsible for the planning, coordinating, and reviewing of all activities related to company goals involving production planning and scheduling to satisfy all customer requirements.

• Utilizes MRP methods in Macola to establish demand.

• Plans and schedules workflow for each department and operation according to established routing and capacity.

• Develop production schedule to meet customer demands, drive material requirements, and proactively set levels of manufacturing output.

• Identify and react to material plans that do not meet customer requirements.

• Coordinates with department supervisors to construct department schedules that meet demand.

• Utilizes Lokring approved vendors to outsource machining and service operations when necessary.

• Coordinate with Customer Service to ensure customers’ expectations are met utilizing Flowan Customer Service software.

• Coordinate with Buyer/Planner to ensure appropriate raw material is in stock.

• Analyze data to determine opportunities to decrease inventory, improve customer service levels and reduce total costs.

• Interface with engineering, purchasing, program management, operations, and other within the organization as required.

• Maintain accurate traceability for all records created during manufacturing of products.

• Monitors departmental and plant wide capacity status. Works with Plant Superintendent and Operations Manager to specify manning requirements.

• Prepares various Macola and/or Crystal reports.

• Leads production meetings to assure prompt action on issues that challenge OTD.

• Performs miscellaneous duties as assigned.

Procurement

• Utilizes all available sources including catalogs, commerce publications and directories in order to find the right suppliers.

• Thorough working knowledge of purchasing policies, processes, and procedures.

• Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.

• Communicates with vendors on all purchase orders.

• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

• Prepares purchase orders for bid requests.

• Reviews order status and contacts vendors to find out status of an order.

• Interfaces with all departments and resolves problems and issues with needed purchase items.

• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.

• Directs and formulates procedures and policies to make certain materials are available or delivered as needed.

• Utilizes Supplier Quality Manual to evaluate suppliers based on cost, quality, service, availability, and reliability.

• Responsible for managing the Supplier Quality Program by coordinating with the Quality Manager to ensure supplier performance results are documented and reviewed on a quarterly basis.

• Coordinates supplier audits and selection, through the use of the Supplier Quality Manual, to ensure a robust supply chain.

• Contacts vendors with discrepancies regarding quantity and/or quality.

Inventory

• Manages Inventory Cycle Counting process specified in Inventory Policy. Reports results.

• Manages stock obsolescence section of Inventory Policy.

• Manages raw material and supply inventories through Macola computer information system to insure proper stocking levels and on-time delivery of material to each department.

• Participates in physical inventory.

• Assisting other departments when it is required.

Reporting

At the start of each month reports the following to Operations:

• Departmental Inventory Accuracy

• Inventory Value at Warehouse, Assembly/Weld and Raw areas.

• Current Vendor Leadtimes and actions taken to keep data accurate in Macola.

• Inventory Last Transaction report and actions planned to reduce obsolete or slow-moving material.

• Vendor OTD and Quality Performance

• Create and distribute Daily Workcenter reports.

• Monthly Safety Stock/Re-order Level report generation

• Weekly / Monthly Department Capacity Reports

• Reschedule Delivery Report

• Late Delivery Detail Report