What are the responsibilities and job description for the Administrative Assistant position at All's Well?
Job Description
Job Description
We are seeking a Bilingual Medical Administrative Assistant to work for a large healthcare organization.
Your day will consist of supporting the scheduling and encounter recordings by performing key clerical and administrative duties and organizing and coordinating activities for the Manager.
Additional Duties :
- 95% - Administrative Support
o Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
o Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals / priorities for the department.
o Supports the Manager in monitoring the facility, including maintenance of equipment and facility logs and coordination with Facilities as needed.
o Provides administrative support for specific and / or ongoing projects such as regulatory audits; generates reports, logs, calendars and mailings as appropriate.
o Serves as a liaison between leadership and departmental staff; may follow-up on the progress of projects and activities assigned to other staff.
o Maintains the schedule for in-person interpreters ordered by members of the Interdisciplinary Care Team (ICT) and coordinates participant schedules for center-based services.
o Completes service delivery in the electronic medical record and collection of center-based encounters.
o Serves as back-up front desk and main phone line support as needed.
o Assists with department expenses and budgeting, including processing requisitions for payment.
o Coordinates travel arrangements in accordance with COMPANY’s travel policy.
o Determines priority of matters of attention for the leaders; redirects matters to staff or handles matters personally, as appropriate.
o Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department.
o Maintains an inventory of supplies, including monitoring the needs and ordering as necessary.
o Prepares meeting materials, completes set-up, performs minute taking, etc. as designated by leadership.
o Handles incoming and outgoing correspondence per administrative policy.
o Maintains confidential and sensitive information and files regarding management projects and policies ensuring appropriate follow-up.
Minimum Qualifications :
Preferred Qualifications :
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
ALL's WELL participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
8822
Company Description
Finding the career that fits you best can feel like putting together pieces of a puzzle. You’re not always sure what’s the right choice to make, and might want some guidance along the way. What you need is an expert who’s seen it all before, someone who has the best insight, and can lend you a few tips along the way. That’s where your dedicated All’s Well Hiring Advisor comes into the picture.
We don’t just introduce you to a job opportunity, we present you with a selection of tailored careers among the thousands of employers within our network.
Healthcare Staffing Made HumanTM
The hiring advisors at All’s Well know just how difficult it can be to find a fitting career. And it is made worse when you aren’t getting the communication you deserve. We have a great deal of respect for your time, and know that the best way to honor it is by giving you results and feedback directly.
You are More Than Just a Resume
A single piece of paper can’t possibly communicate how unique and amazing you are. We take the time to find out what really makes you tick, and do everything we can to understand all the things that make you the right fit for an employer.
We Will Market You
We will act as a PR firm that is dedicated just to you. Our personal interviews and assessments are designed to create as many talking points into your profile as possible, making you all that more attractive to our client companies.
Our Network is Your Network
After you’ve completed your profile and interviewed with us, you’ll be exposed to thousands of companies from around the country within the All’s Well network. Benefit from the trust and relationships we’ve generated from over 50 years of doing business with All’s Well and its parent companies.
Join Our Team
All's Well represents excellence in healthcare solutions. Our clients put their trust in us, knowing that our main goal is to satisfy their need for efficient, high-quality staffing. Because of that, we make sure that our corporate staff is benchmarked against an extensive list of attributes, skills and professional experience prior to becoming a member of our team.
As a recognized healthcare consulting and staffing firm, we need people to step in quickly and hit the ground running. We look for candidates whose qualities include interpersonal skills, a strong work ethic, team-oriented attitude and can rise to leadership positions. A proven track record in sales and staffing is also recommended. A history of employment in the healthcare industry is a plus.
If you are driven by personal growth and a strong income, we can provide you with an exciting and rewarding career.
Company Description
Finding the career that fits you best can feel like putting together pieces of a puzzle. You’re not always sure what’s the right choice to make, and might want some guidance along the way. What you need is an expert who’s seen it all before, someone who has the best insight, and can lend you a few tips along the way. That’s where your dedicated All’s Well Hiring Advisor comes into the picture. We don’t just introduce you to a job opportunity, we present you with a selection of tailored careers among the thousands of employers within our network. Healthcare Staffing Made HumanTM The hiring advisors at All’s Well know just how difficult it can be to find a fitting career. And it is made worse when you aren’t getting the communication you deserve. We have a great deal of respect for your time, and know that the best way to honor it is by giving you results and feedback directly. You are More Than Just a Resume A single piece of paper can’t possibly communicate how unique and amazing you are. We take the time to find out what really makes you tick, and do everything we can to understand all the things that make you the right fit for an employer. We Will Market You We will act as a PR firm that is dedicated just to you. Our personal interviews and assessments are designed to create as many talking points into your profile as possible, making you all that more attractive to our client companies. Our Network is Your Network After you’ve completed your profile and interviewed with us, you’ll be exposed to thousands of companies from around the country within the All’s Well network. Benefit from the trust and relationships we’ve generated from over 50 years of doing business with All’s Well and its parent companies. Join Our Team All's Well represents excellence in healthcare solutions. Our clients put their trust in us, knowing that our main goal is to satisfy their need for efficient, high-quality staffing. Because of that, we make sure that our corporate staff is benchmarked against an extensive list of attributes, skills and professional experience prior to becoming a member of our team. As a recognized healthcare consulting and staffing firm, we need people to step in quickly and hit the ground running. We look for candidates whose qualities include interpersonal skills, a strong work ethic, team-oriented attitude and can rise to leadership positions. A proven track record in sales and staffing is also recommended. A history of employment in the healthcare industry is a plus. If you are driven by personal growth and a strong income, we can provide you with an exciting and rewarding career.
