Accounting Specialist

JOB TITLE: Accounting Specialist

LOCATION: Remote / Hybrid (office in Timonium, MD)

POSITION TYPE: Full-Time, Non-Exempt

COMPANY: Allegeant LLC

COMPANY OVERVIEW

Allegeant empowers organizations to thrive in today's ever-changing business landscape by providing expert third party administration and employee benefits advisory services. We are committed to delivering innovative solutions, exceptional customer service, and tailored guidance to help our clients optimize their employee benefits programs, minimize costs, and maximize the well-being and satisfaction of their workforce. Our goal is to be a trusted partner, offering comprehensive support and expertise that allows organizations to focus on what they do best, while we handle the complexities of benefits administration and strategic planning. Through our collaborative approach and dedication to excellence, we aim to make a positive impact on the success and growth of our clients' businesses.

JOB SUMMARY

We are seeking a detail-oriented and motivated Accounting Specialist to join our finance team. The ideal candidate will play a key role in supporting various financial tasks, ensuring accuracy, and contributing to the overall efficiency of our financial operations. This position requires a strong grasp of basic accounting principles, basic understanding of employee benefits, excellent organizational skills, and the ability to work collaboratively in a dynamic environment. Proficiency in QuickBooks Online / Enterprise is preferable but not required; however, proficiency in Microsoft Excel is a must.

RESPONSIBILITIES

Accounts Receivable:

• Generate and send invoices to customers in a timely manner.
• Monitor accounts to ensure timely payment and follow up on overdue accounts.
• Maintain and allocate commission statements to the applicable customer(s).
• Post customer payments and reconcile customer accounts.
• Prepare and maintain accurate accounts receivable records.

Accounts Payable:

• Review and process invoices and expense reports for payment.
• Verify that invoices are accurate, properly coded, and in compliance with company policies.
• Prepare and schedule payments for approval and distribution.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized and up-to-date accounts payable records.

Financial Records Management:

• Maintain accurate and organized financial records, both digital and hard copies.
• Assist in month-end and year-end financial closing processes.
• Prepare various financial reports and summaries as needed.

Banking and Reconciliation:

• Perform bank reconciliations to ensure the accuracy of financial transactions.
• Monitor cash balances and report any discrepancies or irregularities.
• Manage and document all financial transactions related to the bank.

Communication:

• Collaborate with the Director of Finance and other departments to address any financial-related inquiries.
• Communicate with vendors and customers regarding payment and invoicing inquiries.

KNOWLEDGE, EXPERIENCE, SKILLS and ABILITIES

• Bachelor’s degree in finance, accounting or related task.
• Proven experience in a finance or accounting role is desirable but not mandatory for entry-level candidates.
• Proven experience in the employee benefits industry is desirable but not mandatory for entry-level candidates.
• Proficiency in Microsoft Excel is essential.
• Experience in QuickBooks Online / Enterprise is required.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational skills to manage a variety of tasks and responsibilities.
• Strong communication skills to interact with both internal and external stakeholders.
• Self-motivated and able to work independently with minimal supervision.
• Ability to maintain confidentiality of sensitive financial information.

EDUCATION

A bachelor’s degree in finance, accounting or related field is required. Relevant work experience will also be considered.