Proposal Manager

About Us:
Allen 3D is a leader in high-precision 3D scanning, surveying, and mapping services. We utilize cutting-edge technologies to capture detailed spatial data, enabling the creation of digital twins, 3D models, and comprehensive project documentation. Our services are integral to industries such as construction, architecture, engineering, and historical preservation, where accuracy and efficiency are paramount. At Allen 3D, we are committed to enhancing project outcomes through state-of-the-art data processing and scanning capabilities.

Position Summary

The Proposal Manager is responsible for overseeing the creation, organization, and submission of high-quality proposals to secure business opportunities. This role involves managing the entire proposal development lifecycle, including analyzing requirements, coordinating with internal teams, and ensuring compliance with client and company standards. The Proposal Manager works closely with sales, technical experts, and leadership to craft compelling proposals that align with business objectives and maximize win rates.

Unique Ability Alignment

· If the Proposal Manager excels in writing and storytelling, their focus will be on creating compelling, persuasive narratives in proposals.

· If their strength lies in project management, they will prioritize efficient workflows and on-time submissions.

· If compliance is their forte, they will ensure strict adherence to solicitation requirements and organizational policies.

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Accountability Chart Refinement

1. Proposal Development: Lead the creation of compliant, compelling, and customized proposals.

2. Compliance Assurance: Ensure proposals meet all requirements outlined in RFPs, RFQs, and other solicitation documents.

3. Team Coordination: Collaborate with internal stakeholders to gather content and insights for proposals.

4. Process Optimization: Continuously refine proposal processes and tools to enhance efficiency and quality.

5. Strategic Alignment: Align proposal strategies with organizational goals and client needs.

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Rocks (Quarterly Priorities)

· Win Rate Improvement: Increase proposal success rates by 10% through improved narratives and compliance.

· Process Efficiency: Reduce proposal development time by 15% with updated workflows and automation tools.

· Proposal Library Development: Build and maintain a repository of reusable content, templates, and best practices.

· Team Collaboration: Conduct two cross-departmental workshops to streamline content creation and coordination.

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Key Responsibilities

1. Proposal Development

• Analyze RFPs, RFQs, and other solicitation documents to identify key requirements.
• Draft and edit proposal content, ensuring accuracy, clarity, and alignment with client needs.
• Tailor responses to highlight the organization’s unique value proposition and strengths.

2. Compliance and Quality Assurance

• Ensure proposals adhere to solicitation requirements, formatting standards, and submission deadlines.
• Conduct thorough reviews to ensure all content meets quality standards and client expectations.

3. Team Coordination

• Work with sales, marketing, technical experts, and leadership to gather input and insights.
• Delegate tasks effectively, ensuring timely completion of all proposal components.

4. Process Improvement

• Refine proposal workflows, templates, and tools to increase efficiency and quality.
• Identify opportunities to automate repetitive tasks, reducing development time.

5. Content Management

• Maintain a centralized repository of templates, boilerplate content, and proposal assets.
• Regularly update and improve content to reflect current capabilities and industry trends.

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Qualifications

· Education: Bachelor’s degree in Business Administration, Communications, English, or a related field.

· Experience:

• 3 years of experience in proposal management, technical writing, or related fields.
• Proven track record of managing proposals in response to complex RFPs and RFQs.
• Technical Skills:
• Proficiency in MS Office Suite, Adobe Acrobat, and proposal management tools
• Familiarity with CRM tools such as BQE Core, Hubspot, Salesforce.

· Soft Skills: Excellent organizational, writing, and interpersonal skills.

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Preferred Knowledge and Certifications

· Knowledge of reality capture, BIM, or digital engineering technologies.

· Certifications in Project Management (PMP, PRINCE2) or Agile methodologies.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement plan
• Paid time off and holidays
• Opportunities for professional development and career advancement

How to Apply:
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to wlappert@allen3d.digital or apply through our website at www.allen3d.digital.

Equal Opportunity Employer:
Allen 3D celebrates diversity and is committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds and experiences.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Proposal writing: 3 years (Required)

Ability to Commute:

• Winter Garden, FL 34787 (Required)

Ability to Relocate:

• Winter Garden, FL 34787: Relocate with an employer provided relocation package (Required)

Work Location: In person

Salary : $65,000 - $85,000