What are the responsibilities and job description for the Executive Administrative Assistant position at Allen Harim Foods?

Summary

The primary responsibility of the Executive Administrative Assistant is to perform administrative duties of a highly confidential nature for the CEO.

Essential Duties and Responsibilities

Provides administrative support to executive staff.
Typing correspondence and reports.
Maintaining files.
Scheduling appointments and other commitments and provides background information and / or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, interviews and presentations.
Maintains an efficient flow of information between all levels of the executive’s internal and external contacts on a wide spectrum of the organization’s plans and priorities.
Able to interact with all levels of corporate staff.
Overseeing contract compliance.
Handle highly confidential information;
Work in an exceptionally fast-paced environment and make sound decisions.
Attend Executive Committee meetings, follow-up on action items.
Prepares correspondence and documents for review and / or signature.
Reviews and proofreads documents presented for signature and assures that all necessary approvals are in place.
Makes travel arrangement as necessary.
Special projects :
Complete special projects and assignments by prioritizing, managing the timeline for deliverables, and working with others to garner support
Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note for level :

Basic : Incumbent is able to use their knowledge / skill with support by more experienced individuals.

Advanced : Incumbent is able to independently use their knowledge / skill.

Expert : Incumbent is able to train others on their knowledge / skill.

Possess superior interpersonal and communication skills.

Education and / or Experience

Bachelor's Degree / Associates but not required.

7 years’ professional business experience. Experience working with senior level management required;

Superior written and oral communication skills.

Ability to interact effectively with high level contacts inside and outside the organization, excellent at building relationships.

Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.

Excellent time management and organizational skills.

Must be able to meet demanding deadlines, have a flexible schedule, and work well under pressure.

Knowledge / SkillsEducation

Requires proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) - Expert

Ability to set priorities and perform a variety of work assignments - Advanced

Strong attention to detail and sense of urgency - Advanced

Excellent communication skills both written and oral - Expert

Time Management – ability to prioritize workload and manage one’s own time - Advanced

Strong organizational skills – Advanced

Integrity, professionalism, discretion and ability to maintain confidentiality essential – Advanced

Certificates, Licenses, Registrations

N / A

Supervisory Responsibilities

List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.

N / A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position sits and performs computer work for extended periods of time.

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Executive Administrative Assistant

What are the responsibilities and job description for the Executive Administrative Assistant position at Allen Harim Foods?

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