What are the responsibilities and job description for the Meeting Planner (Remote) position at Allergan Aesthetics?
Job Description
The Meeting Planner plans a high-volume of meetings including manager meetings, National Sales meetings, and other department meetings. This position will manage multiple priorities and collaborate with stakeholders, vendors and internal resources for cross functional planning and execution. In addition, experience negotiating with internal and external groups, proposes new and creative ideas, possesses highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.
Responsibilities
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
The Meeting Planner plans a high-volume of meetings including manager meetings, National Sales meetings, and other department meetings. This position will manage multiple priorities and collaborate with stakeholders, vendors and internal resources for cross functional planning and execution. In addition, experience negotiating with internal and external groups, proposes new and creative ideas, possesses highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.
Responsibilities
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
- Schedule and run planning or debrief meetings and with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.
- Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, post meeting survey
- Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles
- Manage vendor contacts, PO, and payments following the AbbVie policy
- Create and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.
- Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes
- As the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience
- Hands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines and tracking
- Manage speaker communications including presentations deadline, sharepoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materials
- Schedule and manage production meetings, pre-event, onsite and debriefs. Collaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needs
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