What are the responsibilities and job description for the Front Office Assistant position at Alley Cat Designs, Inc.?
Job Description
Job Listing: Front Office Assistant
Company Overview:
Join the team at Alley Cat Designs, Inc., a renowned custom apparel provider in the greater Dayton area. We take pride in delivering exceptional quality and service to our diverse clientele, including schools, emergency response teams, local businesses, and community events. Our commitment to client satisfaction and employee well-being sets us apart in the industry.
Position Summary:
We are actively seeking a dedicated Front Office Assistant to enhance our team and ensure smooth daily operations. This is an exciting opportunity to be part of a collaborative and rewarding work environment!
Why Choose Alley Cat Designs, Inc.?
- Excellent Benefits: Enjoy 2 paid week-long vacations (fixed for the week of July 4th and Christmas), PTO, and a retirement account with a matching program.
- Competitive Pay: Starting salary in the range of $14 - $16 per hour.
- Supportive Work Culture: Join a team that values your contributions and fosters professional growth.
Key Responsibilities:
As a Front Office Assistant, you will play a vital role in ensuring the efficient operation of our office environment. Your responsibilities include:
- Telephone Management: Efficiently handle incoming calls using a multi-line phone system, ensuring calls are answered promptly and transferred to the appropriate personnel.
- Front Office Coordination: Oversee front office operations, providing a welcoming atmosphere and assisting visitors with inquiries in a courteous manner.
- Document Management: Maintain an organized filing system for both physical and digital documents, ensuring easy access and confidentiality of sensitive information.
- Team Collaboration: Work collaboratively with team members to enhance office workflow and support various projects as needed.
- Sales Support: Assist the sales team by preparing quotes, and other documentation required for client presentations and follow-ups.
- Customer Interaction: Engage with customers both in-person and over the phone to address inquiries, assist with order processing, and provide product information to enhance customer experience.
Requirements:
- Communication Skills: Strong written and verbal communication skills, with an emphasis on clarity and professionalism in all interactions, including email correspondence.
- Technical Proficiency: Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks to manage day-to-day tasks effectively.
- Professional Demeanor: A positive, professional attitude with the ability to represent the company in interactions with clients and visitors.
- Team Player: Willingness to work collaboratively with others and contribute to a harmonious office environment.
- Organizational Skills: Excellent organizational abilities and attention to detail in managing tasks and responsibilities. Also, maintaining a clean and neat workspace.
- Commute: Ability to commute to Dayton, OH 45459 for in-person work.
Location:
Alley Cat Designs, Inc. is conveniently located in Centerville, Ohio, providing easy access to I-75 and I-675. Enjoy a vibrant community filled with fantastic dining options and a safe, beautiful environment.
Why Should You Apply?
- Experience a fantastic work environment with an amazing team.
- Benefit from attractive compensation and benefits.
- Gain valuable skills in a competitive industry with growth opportunities.
If you’re enthusiastic, detail-oriented, and ready to make a difference in a dynamic company, we want to hear from you!
Apply Now to join the Alley Cat Designs team and be part of something special!
Job Type: Full-time
Pay: From $14.00 - $16.00 per hour
Expected Hours: 40 per week
Benefits:
- SIMPLE IRA with 3% Match
- On-the-job training
- Paid time off
Schedule:
- 8-hour shift
- Day shift
- Monday to Friday
- No weekends
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Expected hours: 40 per week
Benefits:
- On-the-job training
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
People with a criminal record are encouraged to apply
Ability to Commute:
- Dayton, OH 45459 (Required)
Work Location: In person
Salary : $14 - $16