Finance Associate

POSITION: Finance Associate

DEPARTMENT: Finance

CLASSIFICATION: Full-Time/ Salaried/ Exempt

SUPERVISOR: Chief Financial Officer

OVERVIEW

Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.

Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alleys artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences that are as diverse and vibrant as the city of Houston.

Rob Melrose, Managing Director Dean Gladden and the Alleys leadership team are committed to promoting Equity, Diversity, and Inclusion (EDI) in all aspects of the Theatres programming and operations. We are conscious about fostering an environment where everyone is encouraged to bring their authentic selves. We embrace differences and strive to be inclusive of all backgrounds, experiences and perspectives.

JOB STATEMENT

The Finance Associate will work as a member of the Finance department in the daily financial operations of Alley Theatre.

JOB DUTIES

The Finance Associate is responsible for:

• Accounts Payable
  • Gathering
    • Working with each department, particularly those responsible for expense processing to ensure timely processing of each payable
    • Working with vendors to resolve issues of lost invoices or overdue statements
    • Coordinating communications with vendors to resolve issues of overpayment and/or underpayment
  • Organizing
    • Maintaining a system that will enable all members of the finance team to easily find invoices, whether paid or unpaid
    • Maintaining a system that will enhance the reconciliation process
  • Recording
    • Entering all accounts payable information into the AP platform (Ramp)
    • Validating that all invoices sync appropriately between AP platform and accounting software
  • Monitoring
    • Reviewing accounts payable each week to determine the appropriate bills to pay
    • Checking vendor statements to ensure that all invoices have been recorded and paid and that no payments have been duplicated
  • Paying
    • Processing payments in Ramp.
    • Paying credit card statements, rent, insurance, and other recurring expenses on time
  • Reconciling
    • Matching the AP detail each month with outstanding invoices
    • Matching credit card statements with credit card account (1007) to "zero out" each month
  • Reporting
    • Providing a weekly cash needs report
    • Providing a monthly AP aging report
  • Credit Card Management
    • Review credit card coding within AP platform
    • Sync credit card transactions between AP platform and accounting software
    • Work with the Controller to resolve outstanding credit card coding issues
  • Accounts Receivable
    • Manage deposits
      • Process checks that come in the mail
      • Run reports from tickets sales/contribution software and concessions POS, reconciling deposit amounts to bank transactions, running integration into accounting software and posting to the general ledger
      • Resolve any credit card charge discrepancies
      • Help resolve disputed charges
      • Work with Development to resolve coding issues for contributed revenue

REQUIREMENTS (SKILLS and KNOWLEDGE):

• Ability to work in a fast-paced, energized and quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Detail oriented, able to prioritize efficiently and multi-task
• Ability to be self-directed and take initiative
• Ability to maintain confidential information
• Excellent verbal and written communications skills
• Exhibits a positive attitude with good communication and interpersonal skills
• Understanding of historical and institutional racism in the American theatre, or a commitment to learning, and to be a part of Alley Theatres efforts to be an anti-racist organization
• Bachelors degree in accounting or bachelors degree in business with a professional accounting certification required
• Intermediate knowledge of Excel required
• Basic knowledge of Sage Intacct accounting software preferred
• At least one year of experience in Accounts Payable preferred

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift and move 25 lbs
• Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly
• Typical hours are during the day, but the position requires the flexibility to be available for weekend, holidays and evening work hours as needed

BENEFITS & PERKS

• Medical, dental, and vision insurance
• Paid vacation, floating holidays, and sick time
• 401(k) with matching, FSA, HRA (Alley paid deductible)
• Free and discounted tickets to Alley Theatre performances
• Bi-Weekly $4 discounted parking
• Discounted gym membership
• Employee wellness program & Employee assistance program
• Houston, TX is one of the most affordable cities in the nation with no state or city income tax

TO APPLY

To apply for this position, please go to the following link on the Alleys website and apply.

https://www.alleytheatre.org/about-us/opportunities/employment

Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.

The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital or familial status, sexual orientation, gender identity, veteran status or any other basis prohibited by local, state, or federal law. We encourage people of all backgrounds to apply, including people of color, women, LGBTQ individuals, and people with disabilities, veterans, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity. Read more at Alley Theatre Official Website - Equity Diversity Inclusion