What are the responsibilities and job description for the Project and Committee Coordinator position at Alliance for Academic Internal Medicine?
Responsibilities
- Under the guidance of the supervising Director, helps to ensure the effective and efficient operations of the team’s medical education continuum portfolio, ensuring that activities, projects, and initiatives are executed in a timely, effective manner.
- In partnership with the Director, designs and generates products and services based on the volunteer groups’ individual charge and discussions, ensures that resources and other outcomes are produced within the stipulated timeframe, and strategizes on leading practices and processes to establish streamlined operations of the volunteer groups’ activities and proposed outcomes.
- Serves as an administrator for assigned volunteer groups – scheduling meetings, drafting agendas and meeting minutes, compiling and circulating background materials, collating participants and developing rosters, etc. May be asked to attend offsite meetings to fulfill the responsibilities of this position.
- Under the guidance of the supervising Director, provides administrative support for the Internal Medicine Education Advisory Board (IMEAB), an assembly of organizations that discuss, collaborate, and build consensus around issues impacting the education of internal medicine physicians. The incumbent will schedule and coordinate two in-person meetings in partnership with the AAIM Conferences and Meetings staff, build agendas in partnership with the Director, assemble and circulate background materials, develop and update rosters, etc. Contingent on the discussions and recommended outcomes, virtual meetings may be coordinated between in-person events.
- Liaise with other AAIM teams to arrange logistics for larger meetings and workshops, follow up on action items from volunteer group and external collaborator meetings, coordinate resources and content revisions, collaborate on shared initiatives, etc.
- Contributes to the development and sound fiscal management of the department budget; monitors the budgetary impact of the day-to-day operations on the department; prepares budget reports; ensures that invoices are coded accurately; and confers with department management as necessary to ensure that department funds for equipment, resources, travel, programs, volunteer groups, revenue, and expenses are used responsibly and effectively.
- Ensures projects are completed on time and within budget; develops detailed project timelines and tasks; and identifies skills and financial resources required to complete tasks.
- May supervise a function or staff, guiding and monitoring performance of contractors or staff.
- Participates in screening and selecting candidates for hire. Contributes to the development and delivery of training new hires on their roles and responsibilities.
- Includes significant representative contact with volunteer groups, members, and external collaborators through email, telephone, and onsite meetings for purposes of operations and coordination.
- Performs other duties, as necessary.
Requirements :
Beneficial Skills :
What you will get out of it :
How to apply :
Send a resume, cover letter, and salary requirements to .
Job location :
AAIM offers a hybrid work arrangement of three days per week working remotely and two days per week working in the office. Employees are required to work in the office every Tuesday and Wednesday. New employees are immediately eligible for this hybrid work arrangement.
About Alliance for Academic Internal Medicine Headquartered in Alexandria, VA, the Alliance for Academic Internal Medicine (AAIM) is a non-profit association representing departments of internal medicine at medical schools and teaching hospitals in the United States and Canada. AAIM has more than 12, members. Through education, research, and member engagement, AAIM advances the efforts of all academic internal medicine professionals who build the next generation of internal medicine physicians. AAIM has a 29-person staff who are organized around teams focused on education and research, conferences and meetings, member engagement and diversity, communications and marketing, governance, information technology, finance, and human resources. The staff works extensively with volunteer leaders to implement projects and programs aligned with the goals and objectives of AAIM.
