What are the responsibilities and job description for the Accounts Receivable Clerk position at Alliance Ground International?
Job Description:
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing and maintaining the company’s accounts receivable, ensuring timely collection of outstanding invoices, and supporting the overall financial operations of the organization. The Accounts Receivable Clerk will work closely with internal departments and customers to ensure accuracy and efficiency in financial transactions.
Key Responsibilities:
- Answer incoming phone calls and direct them to the appropriate departments or personnel.
- Sort and distribute incoming mail to relevant team members.
- Retrieve daily bank account balances for all companies.
- Email daily bank account balances to the accounting department and managers for all companies.
- Create and send a daily bank report to managers.
- Enter all daily ACH payments and incoming payments for all companies into the system.
- Scan and upload checks to bank and enter the data into system.
- Update Excel spreadsheet with daily ACH payments received.
- Experience with Shared drives for managing station reports.
- Working with cargo management systems to house reporting across all cost centers.
- Input all collect charges and save related reports.
- Provide weekly updated statements to customers with past-due balances.
- Prepare and process weekly, bi-weekly, and monthly billing.
- File monthly, quarterly, and annual taxes.
- Make payments for taxes that are due and ensure timely processing.
Required Qualifications:
- High school diploma or equivalent required; associate's degree in accounting, finance, or related field preferred.
- Proven experience in accounts receivable, accounting, or finance.
- Strong understanding of basic accounting principles and financial reporting.
- Proficiency with multiple software platforms (e.g., QuickBooks, Workday, CargoSpot Microsoft Excel).
- Excellent attention to detail and accuracy in processing data.
- Effective communication and customer service skills.
- Ability to manage time effectively and prioritize tasks in a demanding environment.
- Strong critical thinking skills and the ability to handle complex billing inquiries.
Preferred Qualifications:
- Experience in an aviation or logistics industry or role.
- Knowledge of accounting principles and practices specific to accounts receivable.
- Familiarity with payment processing platforms and electronic invoicing systems.
Physical Requirements:
- Ability to sit for extended periods of time.
- Ability to use a computer and office equipment.
Alliance Ground International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. AGI is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status.
