What are the responsibilities and job description for the Document Coordinator/Admin Assistant position at Alliance Group Technologies Inc?
Major manufacturing facility has an opening for a Construction / Systems Turnover Coordinator / Administrative Assistant. This role reports to the TFS Construction Manager with overall reporting to the TFS Project Manager.
Job Description :
- Review and become familiar with the project STEP (system turnover execution plan), workflow and scope of responsibility.
- Central Contact for Client C&Q (commissioning & qualification) and Construction Firms Turnover Manager to coordinate document packages between parties.
- Receive and log TOPs (turnover packages) into client’s EPIC data storage working with Construction Firm and client C&Q.
- Become familiar with the schedule of TOPs planned, forecasted, actual receipt from Construction Firm and client C&Q.
- Status TOPs with monthly reporting.
- Review TOP submittals and identify punch list items or outstanding documentation.
- Disposition the TOP compliance (accepted / rejected, etc.).
- Confirm signatures for acceptance using Adobe Sign (training provided).
- Become familiar with the terms MC-Mechanical Completion, TC-Transfer of Control, TCCC-Transfer of Care, Custody, and Control.
- Become familiar with the Project Governing Specification LP100-200-EMS-01910 Supplier Data Document Commitment (SDDC)
- Assist the TFS Project Manager with document filing as requested.
- Support TFS Project Controls Group with document filing as requested.
- Support TFS Sr. Project Admin as needed with LP1 TFS Site specific activities.
- Setup Meetings for client C&Q team or client Construction Manager
Experience desired and skills required :
Minimum of one-year working experience within a facility and / or manufacturing areas
Strong problem-solving skills in project & program management
Excellent soft skills
Ability to interface with resources within the company and project supplier organizations
Ability to multitask and prioritize a variety of tasks within a timeframe
Analytical approach to address process flow issues and tasks
Outlook, Microsoft Office, SharePoint and ability to organize electronic files and documents
High School Diploma or GED
Some focused College Coursework
