Executive Assistant

Why Join Alliance Medical:

Alliance Medical stands as the country’s premier independent sales agency for Arthrex, backed by a dedicated team with deep expertise in Arthrex products and cutting-edge orthopedic procedures. We are driven by a passion for excellence, embracing a fast-paced, competitive environment where curiosity fuels our continuous improvement. Our focus is on achieving the best possible patient outcomes while embodying Arthrex’s mission of “Helping Surgeons Treat Their Patients Better.”

Position Description:

The Executive Assistant to the Owner will play a critical role in supporting the leadership of Alliance Medical, ensuring the smooth management of day-to-day operations and strategic initiatives. This individual will act as a key liaison, providing comprehensive administrative support and facilitating communication across all levels of the organization. The ideal candidate thrives in a dynamic environment, has exceptional organizational skills, and possesses the ability to anticipate the needs of the owner in a high-stakes, fast-moving business.

Primary Responsibilities:

• Provide high-level administrative support to the Owner, including calendar management, meeting coordination, and travel arrangements.
• Serve as the first point of contact between the Owner and internal/external stakeholders, maintaining professionalism and discretion.
• Assist with the preparation and organization of documents, presentations, and reports for internal meetings and client engagements.
• Manage confidential and sensitive information with the utmost discretion.
• Act as a liaison for cross-functional teams, ensuring effective communication and follow-up on tasks and initiatives.
• Coordinate special projects as directed by the Owner, ensuring timely execution and alignment with business goals.
• Assist in organizing company events, client meetings, and team-building activities.
• Perform research and gather critical information to assist in decision-making and strategic planning.
• Anticipate the needs of the Owner and proactively address challenges before they arise.
• Support in tracking key business metrics and assist with operational management as needed.
• Track and order office supplies, including food and beverages, stationery, and equipment.
• Contact the building maintenance team to schedule office cleanings and arrange repairs.

Qualifications and Education Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3 years of experience providing executive-level support, preferably in a fast-paced and competitive industry.
• Exceptional organizational skills with a proven ability to prioritize tasks and manage multiple projects.
• Excellent verbal and written communication skills with keen attention to detail.
• Strong problem-solving abilities and the capability to work autonomously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Ability to work in a highly confidential and fast-paced environment while maintaining a professional demeanor.
• Familiarity with the healthcare or medical device industry is a plus.
• Flexibility and adaptability to changing priorities and demands.

Compensation and Benefits:

We offer a robust benefits package that includes competitive bonuses and commissions, full employer-paid healthcare, dental, vision, and short-term disability coverage for employees. Additionally, we provide long-term disability, accidental death and dismemberment, and life insurance, along with 401K options featuring up to a 6% company match. Our team members also enjoy paid time off, service and performance awards, and a range of social and recreational activities.

Expected Salary Range: $65,000 – $90,000

The pay range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the target position and level. Our pay ranges are determined by role, level, and location. Our job titles may span more than one career level. Within the range, individual pay is determined by additional factors, including job-related skills, experience, relevant education or training, business need, and market demands. The pay range is subject to change and may be modified in the future. The team can share more about the specific pay range for your location during the hiring process.

This range represents base salary only and does not include incentive for sales roles or benefits, if applicable.

Physical Demands:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Alliance Medical is an Equal Opportunity Employer. Alliance Medical is an independent regional distributor of Arthrex products.

Job Type: Full-time

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Executive administrative support: 3 years (Required)

Ability to Relocate:

• Colorado Springs, CO 80920: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $90,000