What are the responsibilities and job description for the Accounts Payable Specialist position at AllianceStaff, LLC?
Are you a proactive professional with expertise in accounts payable and project coordination within the A/E/C field? Join one of our favorite clients, a fast-paced, growing company in Waukesha, WI, as an Accounts Payable Specialist and make an impact on their operations and projects!
Job Duties:
- Handle invoice processing and allocate costs to projects using SAGE software.
- Oversee weekly rental tracking and asset management with Tool Watch.
- Execute AP check runs and prepare required lien waivers.
- Manage monthly credit card reconciliations and generate financial reports.
- Prepare and file 1099 forms, sales/use taxes, and quarterly tax documents.
- Maintain accurate records for W9s and track tax-exempt certifications.
- Analyze monthly sales trends and compile Excel-based reports.
- Coordinate credit applications, process expense reports, and assist with other AP-related duties.
- Background in accounts payable and/or project coordination, ideally A/E/C space.
- Proficiency in accounting software like SAGE and familiarity with asset tracking tools.
- Strong Excel and Microsoft Office skills.
- Outstanding organizational and multitasking abilities.
- Effective communication and problem-solving skills.
- Notary Public certification (a plus, but not required).
