What are the responsibilities and job description for the Project Administrator position at Allied Residential?
Project Administrator at Allied Residential -- Excellent Career Opportunity.
Join our team and grow your career with us!! We are a local, Seattle-based property management company of larger apartment communities throughout the Puget Sound area. We are a progressive, growth-oriented organization with a genuinely enjoyable work environment. We develop outstanding people and promote growth within our organization through our investments in training, technology, and career development.
We currently have an opening for an experienced full-time Project Administrator at our corporate office in Renton, WA.
We offer:
*$78,000 annually
*Full time employees earn 152 Hours or 19 days of PTO per year with the ability to carry over up to 80 hours a year. Increased PTO after 6 and 9 consecutive years with Allied Residential.
*Options for tuition assistance for programs like WMFHA, IREM, NAA, and other industry classes/certifications.
*Excellent benefits including medical, dental, vision, and life insurance. Provided starting the 1st of the month after 60 days of employment. (*Plans are provided by Kaiser Permanente, Dental select, and EyeMed.
*9 Paid Holidays (New Year’s Day, Martian Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, day after Thanksgiving, and Christmas and 1 floating holiday.)
*Retirement options - 401k WITH company matching up to 1%.
*On hand training and opportunities for growth, advancements, and opportunities to excel within Allied Residential.
*Employees are enrolled in an Employee Assistance Plan (EAP) at no cost to the employee. “LifeWorks”, an employee well-being solution supporting mental, physical, financial, and social well-being in a confidential environment.
Essential Duties and Responsibilities include the following: Other duties may be assigned
*Support property set up, close out, passwords, employees' access and permissions based on Allied guidelines for the following systems but not limited to, Aptexx, Knock, ARI, and RealPage products.
*Logins, passwords and employee access and permissions in Yardi as needed.
*Support QC with property activity reports and property control binder updates.
*Support training creation, delivery, and implementation.
*Support ARI ticket responses.
*Support policy and procedure creation and revisions.
*Support company and site team communication.
*Support company planning and execution of events.
*Support company rollout initiatives.
*Support Director of Maintenance as needed.
*Support ARI, company website and ILS updates.
*Support lease and legal updates.
*Attend, contribute and manage note taking during meetings.
*Plan, schedule and communicate meetings as directed.
*Maintain a professional image and attitude in keeping the objectives of the Company.
*Answer the phone pleasantly and professionally.
*Maintain courteous communication.
*Attend meetings as required by supervisor.
Proficiency:
To perform this position successfully, an individual should demonstrate the following proficiencies:
*Professionalism -React well under pressure; treat others with respect and consideration, regardless of their status or position
*Dependability – Follow instructions, respond to management direction; take responsibility for own actions
*Attendance/Punctuality – Is on time and prepared for project or reporting deadlines and meetings
*Quality Management – Regularly looking for ways to improve and promote quality
*Problem Solving – Identify and resolve problems in a timely manner; use reason even when dealing with emotional topics
*Judgement – Exhibit sound and accurate judgement; support and explain reasoning for decisions; includes appropriate people in decision making process
*Organizational Support – Follow Allied policies and procedures
*Adaptability – Adapt to changes in the work environment; effectively manage competing demands
*Planning and Organizing – Prioritize and plan work activities; use time efficiently; ability to consistently meet deadlines
*Customer Service – Manage difficult or emotional customer situations; respond promptly to customer needs; respond to requests for service and assistance
*Diversity – Show respect and sensitivity for cultural differences
*Oral Communication – Speak clearly and persuasively in positive or negative situations, in the English Language
*Written Communication – Write clearly and informatively; able to read and interpret written information, in the English language
*Quantity – Meet productivity standards
*Safety and Security – Observe safety and security procedures
Qualifications:
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*Experience – Must have a minimum of three years, verifiable experience, specific to Property Management industry.
*Previous experience in conventional and affordable management with a multi-family property management company required
*Minimum 3 years in a sales or leasing capacity required
*4-year college degree preferred
*Experience with mentoring or training others in Allied Residential processes, procedures, technology, and systems
*Knowledge of property management software (Yardi and Real Page) required
*Math Ability - Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.
*Computer Skills - Must have solid understanding and high level of proficiency with Microsoft’s Office Suite/Office 365, primarily Outlook, Excel, and Word.
*Must be proficient with remote work platforms, including but not limited to smart phones, VPN or other remote access, and online security best practices.
*Working knowledge of industry-specific platforms, such as Yardi or RealPage is highly preferred
*Work environment - The work environment characteristics described here are representative of those encountered while performing the essential functions of the position
*Noise Level – Typical office environment within Allied’s corporate office
*Physical - The employee must occasionally lift and/or move up to 30 pounds
*Vision - Specific vision abilities required by this position include close vision and the ability to adjust focus
*Frequently required to sit, stand, and walk
*Occasionally required to reach with hands and arms and to stoop, kneel, crouch or crawl
*Monday – Friday office schedule PST with occasional special event or weekend support required.
*Some corporate office, site, and off-site support required.
Salary : $78,000
