Operations Admin

SUMMARY OF POSITION AND RESPONSIBILITY

The Operations Administrator plays a vital role in ensuring the smooth and efficient execution of administrative and operational processes within Allied Stone. This position provides support to leadership and operations teams by handling documentation, coordinating workflows, maintaining records, and optimizing day-to-day administrative functions. The Operations Administrator serves as a key point of contact between departments, ensuring seamless communication and alignment with business objectives.

This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and able to work both independently and collaboratively to support operational excellence.

ESSENTIAL FUNCTIONS

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Administrative Support & Coordination

  • Assist with daily operational tasks, including scheduling, documentation, and reporting.
  • Maintain accurate records, files, and databases related to operational activities.
  • Ensure compliance with company policies and procedures in all administrative processes.

• Communication & Stakeholder Support

  • Act as a liaison between operations, leadership, and other departments to ensure smooth workflow.
  • Communicate effectively with internal teams, vendors, and customers as needed.
  • Respond to inquiries, resolve administrative issues, and provide timely updates to stakeholders.

• Process & Workflow Management

  • Support process improvements to increase efficiency and standardization across operations.
  • Assist in tracking and optimizing inventory, procurement, and order management processes.
  • Identify and resolve workflow bottlenecks to maintain operational efficiency.

• Data Entry & Reporting

  • Prepare reports, track key performance indicators (KPIs), and provide data insights to management.
  • Ensure accuracy in data entry, record-keeping, and documentation of operational metrics.
  • Assist in generating reports for audits, compliance, and strategic planning.

• Project & Logistics Support

  • Assist with project coordination, ensuring timelines and deliverables are met.
  • Support logistics functions such as shipment tracking, vendor coordination, and supply chain support.
  • Monitor operational budgets, expenses, and vendor invoices as directed.

• Compliance & Policy Adherence

  • Ensure compliance with company policies, safety protocols, and regulatory requirements.
  • Assist in enforcing standard operating procedures (SOPs) and operational guidelines.
  • Maintain confidentiality and data security in all administrative tasks.

QUALIFICATIONS (EDUCATION, CERTIFICATIONS, AND/OR TRAINING)

Required Education:

• Associate's or Bachelor’s degree in Business Administration, Operations Management, or a related field preferred. Equivalent experience may be considered.

Required Experience:

• 2 years of administrative or operations support experience.
• Experience in document management, process coordination, and data entry.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and business management software.

Preferred Experience:

• Experience in the manufacturing, countertop, cabinetry, or construction industries.
• Familiarity with ERP systems (preferably NetSuite) and operational reporting tools.
• Knowledge of supply chain, logistics, or procurement processes.

ESSENTIAL SKILLS, KNOWLEDGE, ABILITY, AND MENTAL REQUIREMENTS

Organizational & Time Management Skills:

• Ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment.
• Strong attention to detail to ensure accuracy in reporting and record-keeping.

Communication & Collaboration:

• Excellent written and verbal communication skills for interacting with teams and external partners.
• Strong ability to work cross-functionally and support multiple stakeholders.

Problem-Solving & Initiative:

• Proactive approach to identifying challenges and proposing process improvements.
• Ability to adapt to changing business needs and manage unexpected operational demands.

Technical & Data Management Skills:

• Experience handling administrative systems, databases, and reporting tools.
• Understanding of operational workflows, inventory tracking, and logistics management.

WORK ENVIRONMENT

General office environment with occasional visits to warehouse, production, or operational areas as needed.

PHYSICAL DEMANDS

Ability to work in an office setting, including extended use of a computer. Some light lifting, filing, and standing may be required.

TRAVEL REQUIRED

Minimal travel may be required for site visits, meetings, or training sessions.

About Allied Stone:

Allied Stone is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions. All of our products are 100% manufactured in the U.S.A., using state-of-the-art, real-time cloud-based equipment to maximize efficiency and reduce lead times.

Allied Stone Offers:

• Competitive salaries and comprehensive benefits.
• Ongoing learning opportunities within a diverse, inclusive, and rewarding work environment.
• Allied Stone is an Equal Employment Opportunity Employer.

Affirmative Action/EEO Statement:

Allied Stone Inc. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

Other Duties:

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.