What are the responsibilities and job description for the Accounting & Payroll Clerk position at Allies for Every Child?

Job Description

BECOMEANALLYTODAY!

2500 SIGN-ON INCENTIVE BONUS

Hourly Pay Range : $27.00 - $30.00 In accordance with California law, the expected salary range for this California position. The actual compensation will be determined based on experience and other factors permitted by law.)

FOR CONSIDERATION : Email cover letter and resume to humanresources@alliesforeverychild.org

Full Benefits Package offered including :

Ø Competitive Pay

Ø 12 Holidays per calendar year (prorated)

Ø 10 Sick Leave Days per year (prorated)

Ø 2 Personal Days - birthday and anniversary of employment (prorated)

Ø 10 Jury Duty Days

Ø 401k Retirement Plan with 50% employer match – 100% vested

Ø Discounts for movie tickets, amusement parks, travel, hotels, sporting events, shows, etc.

Ø Initial and ongoing training and professional development opportunities

Ø Opportunities for growth and advancement

Ø Employee referral incentive pay - $1500

Ø Public Service Loan Forgiveness

Ø Credit Union Membership

AGENCY OVERVIEW :

Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For over 30 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality early education programs (including comprehensive Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including mental health services, educational assessments, disabilities screenings, nutrition, dental and vision screenings, and pediatric health consultations.

JOB SUMMARY :

The Accounting & Payroll Clerk is responsible for assisting with payroll processing, collecting, verifying and maintaining timekeeping records for all staff, managing and reconciling credit card expenditures, providing general accounting support with a variety of clerical activities and related tasks and handling information of extreme sensitivity and confidentiality. This position serves as a positive and enthusiastic role model for staff with the understanding that all department information must be held confidential.

ESSENTIAL JOB DUTIES :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maintains confidentiality with regards to all sensitive personnel information and situations
Processes payroll and prepares necessary payroll reports; collects and verifies time sheets / time records
Enters, maintains, and / or processes information in the payroll system
Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
Reconciles payroll to the general ledger
Initiates, physical or replacement checks or direct deposits due to payroll errors or final discharge
Resolves payroll discrepancies by collecting and analyzing information
Maintains payroll operations by following policies and procedures; reporting needed changes
Reviews credit card statements; reconciles all credit card expenditures
Investigate all transactions in order to prevent fraud
Prepares financial reports and various accounting statements
Posts journal entries to general ledger
Follows up all transactions continuously and provide updates to the management
Adhere to corporate standards and procedures in all reconciliation activities
File all prepared accounts in a well-organized manner
Reconcile discrepancies in different accounts
Proofs accounting reports for clerical accuracy
Allocates expenditures to correct accounts according to departmental procedures
Maintains staff confidence and protects accounting / finance and payroll / human resources operations by keeping information confidential
Maintains client confidentiality, HIPAA compliance and appropriate boundaries with all families
Perform a variety of clerical tasks including filing, assembling and labeling, scheduling interviews, document revision, supporting with tracking documents and completing paperwork required for billing and other projects as needed. Assist with general organizational or computer-based projects including data entry.
Provides operational, Human Resources and administrative support as needed
Contributes to team effort by accomplishing related results as needed
Be punctual, present, and professional during work hours
In accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed in this job description.
Staff must believe in and act in accordance with both the Agency's and the program's mission / vision statements, adopted theoretical frameworks, and philosophy.

QUALIFICATIONS & EDUCATION :

Bachelor’s degree in accounting or related field preferred

Minimum of one to two (1-2) years of accounting and payroll processing experience

Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)

Data entry, knowledge of data analysis, MIS systems and reporting procedures

Familiarity with payroll software a plus

Strong and effective verbal and written communications skills required

Creative problem solver with a can-do attitude

Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects

Ability to prioritize workload, multi-task and be flexible

Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal skills

Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively

Working knowledge of budgets and expense reports

Improve personal skill set regarding software proficiency, financial analysis and data processing

Must be responsible, be able to handle confidential information, organize effectively, and work independently

Passionate about learning and possesses curiosity about issues affecting children and families

All employees, regardless of position, serve as role models for children and families who are served by our agency.

Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption

Successful completion of pre-employment physical and PPD risk assessment, proof of Covid-19 vaccination and immunizations for pertussis, measles and influenza (can decline)

Class “C” driver’s license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required

Allies for Every Child actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences is essential to our organization’s effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status and other unique attributes that make us who we are.

Company Description

Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For over 30 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality early education programs (including comprehensive Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including educational assessments, disabilities screenings, nutrition, dental and vision screenings, and pediatric health consultations.

Company Description

Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For over 30 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality early education programs (including comprehensive Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including educational assessments, disabilities screenings, nutrition, dental and vision screenings, and pediatric health consultations.

Salary : $27 - $30

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