Surgical Services Scheduling Coordinator

Department: 40005810 Operating Room
Shift: Day (United States of America)
Hours: 20
Contract: SEIU-4-Buffalo-Service Workers-SBU
Weekend Rotation: None
Job Profile Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Job Description:

Schedules procedures and examinations according to department and/or physician guidelines, ensuring accurate and complete patient and procedure information. Prepares, compiles and maintains patient records while also performing receptionist and clerical duties.

Principle Responsibilities

• Patient scheduling and registration
  • Schedules, verifies or re-schedules appointments. Delivers daily schedules as needed.
  • Collects and enters all required patient scheduling information into system.
  • Verifies demographic and insurance information, updates as needed.
  • Instructs patient and staff regarding special instructions and preparation.
• Maintain departmental records, reports, files and supplies
  • Maintain patient records and department logs and files as required.
  • Prints and distributes reports as required.
  • May update policy and/or procedure manual.
  • May be accountable for office supply ordering and stocking.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

Preferred Qualifications

• High school diploma or GED
• Vocational or Technical Training from a healthcare program
• 2 to 5 years medical office experience that includes scheduling within an automated environment
• Experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task
• Strong working knowledge of medical terminology as well as Windows, Word and Excel

Physical Demands

• Sedentary:
• Lifting weightUp to 10 lbs. occasionally, negligible weight frequently

Additional Job Description:

*Prior scheduling experience preferred*

• .5 FTE (40 hours per two-week period)
• 8-hour, day shifts - hours between 7a - 530p
• No weekend rotation
• SEIU represented position

Pay Range:

Pay Range: $19.54 to $26.48 per hour

The pay described reflects the base hourly pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary:

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) - voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Paid Caregiver Leave
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

Benefit eligibility/offerings are determined by FTE and if you are represented by a union.