Demo

Part-time Administrative Assistant

Ally Home Care
Greensboro, NC Part Time
POSTED ON 2/12/2025
AVAILABLE BEFORE 4/11/2025

Part-Time Administrative Assistant - Job Description

As an Administrative Assistant, you will be responsible for supporting the Agency Teams. You will be a part of the Branch Management Team responsible for managing Day-To-Day Operations, Marketing & Growth.

Skills Required

Character: Independent Problem Solving, Clear Verbal and Written Communication, Emotional Maturity and Stability, Maintain Judgment Free Team, Comfort with Accountability, and Integrity.

Knowledge and Experience: General Math, Data Entry, Administrative Writing, Research and Reporting, Organizational and Process Design, and Clinical Compliance.

Computer Skills: Intermediate level computer skills

What We Offer:

  • Work atmosphere that encourages teamwork, integrity and excellence
  • Training, tools and support for employee development
  • Trajectory of personal & professional growth

Responsibilities

  • Greet visitors in a professional manner
  • Answer all calls, take and deliver messages for agency team
  • Use appropriate platforms to communicate effectively with Office Staff & Regional Staff
  • Ensure employee data entry into company software system is updated daily
  • Ensure client data entry into company software system is updated daily
  • Create and maintain organized physical and electronic files
  • Ensure security by following procedures with privacy protocoles
  • Document and create journal entries as needed on client and employee profiles
  • Assist agency team with scheduling as needed
  • Assist with annual staff meeting
  • Assist with client & employee Initiatives
  • Follow Ally Home Care payroll process & deadlines assisting as needed
  • Identify, verify & correct clients visits on a daily basis
  • Conduct daily Hero Bonus review & adjust as needed
  • Ensure client visits are synced weekly
  • Ensure clear communication is provided along with any additional information that is needed to the payroll department
  • Support the branch and agency team members engaged in client & employee support duties
  • Support all marketing initiatives external & internal
  • Assist Agency Director in managing office with daily tasks and miscellaneous projects
  • Mail distribution and miscellaneous activities
  • Contributes to team effort by accomplishing other tasks as assigned
  • Assist with employee matching to ensure adequate staffing
  • Manage, drive and maintains customer service policy & procedures

Qualifications:

  • Education: High School Diploma or Equivalent

Work History / Experience:

  • 1-3 Years of administrative or customer service experience. Home Health or Healthcare preferred

Work Location:

  • Greensboro, NC

Work Remotely:

  • No - In Person: Tuesdays, Wednesdays and Fridays

Schedule:

  • From 8:30am to 4:00pm

Compensation:

  • $15 per Hour

Supplemental Pay:

  • Client Admission Bonus Program

Measure of Success:

  • Consistent dependable presence in Agency Office
  • Satisfactory resolution of all visitors request
  • Customer Service
  • Follows instructions and performs provided by office staff (requesting clarification when needed) and learns how to run a healthcare office (asking questions as needed)
  • Follows Payroll Guidelines set by Ally Home Care
  • Client & Employee Retention
  • Client & Employee Initiatives

Job Type: Part-time

Pay: $15.00 per hour

Expected hours: 20 – 25 per week

Schedule:

  • Day shift
  • Monday to Friday
  • No nights
  • No weekends

Language:

  • English (Required)

Ability to Commute:

  • Greensboro, NC 27405 (Required)

Work Location: In person

Salary : $15

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