Event Coordinator

Job Title: Event Coordinator

Location: San Francisco, California, 94103

Pay range: $28 per hour on W2 only

This is a Contract position on W2 only, no C2C or H1b

Work Location:

• Onsite as needed - 1275 Market, San Francisco, CA
• Must be available to work between Christmas and New Year’s for CES

Work Schedule:

• Full Time – Monday-Friday
• Must be available to occasionally work evenings and weekends

Travel Requirements:

• Travel domestically and globally up to 25%

Job Description:

Client is the leading innovator in audio, video, and imaging technologies, committed to enriching entertainment experiences for audiences worldwide. From cinemas to live venues to homes and mobile devices, here at Client, our mission is to enable experiences that transcend expectations and reach the spectacular.

The Experiential Marketing function brings wow-worthy Client experiences to the world. We prove the Client Difference via a deep belief in “feeling is believing”. We are inspired by Client history and energized by its future, using this dichotomy to deliver awe-inspiring, tangible experiences for all Client audiences that excite, build community, generate advocacy and demand, and catalyzes action.

As a Coordinator on this team, you will have the opportunity to work with passionate experts and contribute to the creation of unforgettable live events that showcase the power of Client technologies.

SUMMARY

Client is seeking a talented and enthusiastic Experiential Marketing Coordinator to support in the planning and execution of our high-impact activations. This role provides a unique opportunity to gain hands-on experience with global B2B and B2C event production while working with a globally recognized entertainment brand.

RESPONSIBILITIES

The ideal candidate for this role demonstrates impeccable organization, logistics implementation capabilities, a professional communication style, and demonstrable follow-through.

• Assist in the planning and execution of experiential events, including industry tentpole trade shows, product launches, internal alignment summits, partner demo experiences, and more
• Provide overall program management and logistics support, including: support stakeholder meetings, create briefing documents and surveys, maintain up-to-date status documents, manage scheduling, liaise with vendors, manage contract workflows and expenses, build scheduling tools, oversee creative delivery and swag production, owning key parts of programs.
• Stay up-to-date with industry trends and communicate fun, interesting event ideas to the Experiential Marketing Team
• Effectively manage and prioritize competing asks, intake feedback and direction, and manage tasks per deadlines
• Proficiency with Microsoft Suite (Outlook, Word, Teams, Excel, PowerPoint)
• Aptitude to learn tools and platforms (this role will be hands on with Smartsheet, Airtable, Miro, event registration platforms, Concur, and survey tools).

Experience:

Applicants should possess integrity, pride in their work, and outstanding interpersonal skills. Collaboration in a no-ego, roll-up-your-sleeves approach is critical; we live and breathe “one team, one dream” as we break down and navigate complex issues together.

Other necessary qualities are:

• Two to 3 years of relevant experience
• Experience in events, customer service, and/or hospitality; we say this, but, attitude and logistics/organizational skills are most critical – please apply even if Marketing or Communications was not your major!
• Comfort in high-pressure, high-visibility moments and an ability to stay calm and solution/action-oriented in those moments
• Passionate about events, experiential, and/or guest experience
• Desire to learn, grow, and push the boundaries
• Self-starter with a positive and solution-oriented demeanor

* LOCAL San Francisco candidates only who can be onsite at the 1275 Market San Francisco office as needed

* Travel expected both local and global, up to 25% - manager cannot say where exactly, will depend on marketing priorities over the course of the year. All approved expenses can be reimbursed.

* Will be on Client 9/80 schedule but should be flexible depending on the events on the calendar - must also be available to occasionally work evenings and weekends. If the candidate cannot commit to this, they should not be considered/submitted to this req.

* Team is global so there will be times this role will have meetings with APAC or EMEA.