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HR Coordinator

Alpha Baking Company
La Porte, IN Full Time
POSTED ON 1/7/2025 CLOSED ON 2/12/2025

What are the responsibilities and job description for the HR Coordinator position at Alpha Baking Company?

Key Responsibilities:

  • Recruiting: 
    • Coordinate and manage the full-cycle recruitment process, including job postings, screening resumes, scheduling interviews, and conducting background checks.
  • Onboarding and Offboarding:  
    • Facilitate the onboarding process for new hires, including orientation session assistance, completion of required paperwork, and introduction to company policies and procedures.
    • Manage the offboarding process for departing employees, including deactivating employee badges, sending job abandonment/termination letters, collecting company property, and responding to state unemployment claims.
  • Payroll Reporting:  
    • Prepare and submit weekly payroll reports for processing, ensuring accuracy and compliance with company policies and regulations.
    • Address any payroll discrepancies and resolve issues in a timely manner as appropriate.
  • Union Employee Support:  
    • Prepare and issue attendance letters for union employees in accordance with company policies and union contracts. Follow-up with plant supervision to ensure timely issuance.
    • Maintain open communication with plant supervision and ensure adherence to collective bargaining agreements.
  • Employee Files Management:  
    • Maintain accurate and up-to-date employee files in UKG Document Manager, ensuring compliance with legal requirements and company policies.
    • Organize and secure confidential employee information in compliance with data protection regulations.
  • Benefits Administration:  
    • Assist in processing enrollments and changes for employee benefits, such as health insurance, wellness discounts, and other fringe benefits.
    • Assist employees with benefits inquiries and resolve issues related to benefits administration.
  • Annual Duties and Compliance:
    • Assist with annual compliance activities, including coordinating and conducting compliance trainings for employees.
    • Support open enrollment activities by providing information, assisting employees with selections, and processing benefit elections if needed.
  • General Administrative Support:
    • Provide general administrative support to the HR department, including maintaining HR bulletin boards, generating reports, and assisting with special projects as assigned.

 

Requirements:

  • Bachelor’s degree preferred
  • One to three years of Human Resources experience
  • Experience working in union environment is a plus
  • Working knowledge of UKG is a plus
  • Must be extremely flexible with job duties and be able to adapt to a fast-paced environment that is committed to providing excellent customer service to all employees
  • Ability to maintain a high degree of confidentiality
  • Strong interpersonal skills with the ability to interact with all levels of employees and management
  • Strong communication skills (both oral and written)
  • Proficiency at an intermediate level in Windows Microsoft Word, Excel, and Power Point
  • Must have knowledge of principles and practices of HR administration, policies, procedures, and employment law
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