Receptionist

Description

Receptionist

Our values of Respect, Integrity, Diversity, Community, Innovation, and Partnership are practiced to ensure care is delivered in a non-judgmental, non-discriminatory manner that is sensitive to the person(s) and family’s diversity, preserving their autonomy, dignity, and rights.

Position Summary

The Receptionist will perform duties and tasks that provide a central point of coordination for the administrative team such as scheduling and calendaring.  Other primary duties include oversight of Alpha Opportunities, Inc. (AOI) reception area; greet visitors; answer telephone and general office duties.  The responsibilities listed below include day to day tasks of the Receptionist and are not all-inclusive; other duties may be assigned. This position is responsible to: people supported, Human Resource Director.

Key Responsibilities

• Incorporate our values and mission into delivery of all services.
• Provide day-to-day office reception for the Administration Office; welcome and direct visitors; screen, answer and transfer telephone calls; take messages as needed.
• Maintain the schedule of meeting rooms; ensure recurring meetings have been scheduled and meeting rooms reserved; work closely with administrative staff regarding meeting rooms.
• May prepare some materials; carry out general office duties as needed such as document and presentation preparation, copying, filing, etc.
• Pick up mail daily, open, date stamp, sort, and distribute mail to appropriate person; may handle certain items through to response; work with administrative staff to ensure reception coverage
• Operate general office equipment and copiers, maintain general office supply room and order and pick up supplies as needed; contact the copier vendor for repairs and service; etc.
• As needed perform a variety of general office duties such as drafting and finalizing documents, filing, and note taking
• Create and distribute AOI’s monthly newsletter, committee spotlight, and weekly bulletins; provide support for AOIs website and social media sites.
• Ensure all staff, people supported, or others have signed release forms for use of pictures, updating as needed.
• Track, order, and ensure delivery of household, medical and office supplies.
• Serve as main point of contact for job applicants, shortlisting candidates and scheduling job interviews.
• Responsible for applicant tracking system; to include posting job requisitions, screening and shortlisting candidates, and setting up interviews.
   

Qualifications

Knowledge, Skills, and Qualifications 

• High School Diploma, GED, or Equivalent; prefer one to three years general office experience.
• Use and proficiency in Microsoft Office products; including Excel and Word
• Professional composure and presence
• Maintain confidentiality
• Ability to deliver results
• Flexible, attentive to detail, ability to stay focused
• Excellent time management and organizational skills
• On time and regular attendance
• Good verbal and written communication skills
• Able to pass prehire requirements such as criminal background check and drug screen
• Valid driver’s license and auto liability insurance

Physical Requirements

Strength: Sufficient to assist with lifting and transferring a person(s), and perform CPR (will be trained on the job). Ability to lift twenty (20) lbs. Moving, lifting or transferring of person(s) may involve lifting of up to fifty (50) lbs., as well as assist with weights of more than one hundred (100) lbs.

Mobility: Sufficient mobility to bend, stoop and bend down to the floor, ability to move around rapidly and in small, confined areas.

Alpha Opportunities, Inc., is an equal opportunity employer.