Administrative Assistant

Be a part of our Mission! The Alpha Resource Center of Santa Barbara County empowers individuals with intellectual and developmental disabilities (IDD) to thrive and make meaningful impact. Through supportive services, community engagement, and enriching programs, we help families, build opportunities, and cultivate a welcoming sense of belonging.

Perks and Benefits!

• Comprehensive health insurance (medical, dental, and vision)
• Paid time off (PTO), including vacation, sick leave, and holidays
• Retirement plan options with employer matching
• Internal promotions and growth opportunities
• Access to paid training and certifications
• Meaningful work that positively impacts the community
• Clear values and mission-driven organization

This position plays a vital role in supporting the administrative operations of our Adult Services Department, reporting to and supporting the Program Manager. The ideal candidate will demonstrate professional integrity while actively contributing to Alpha’s mission—empowering families, creating meaningful opportunities, and fostering a sense of belonging for all. This individual will assist the Program Manager in ensuring smooth operations, offering organizational support, and helping drive program success.

ESSENTIAL ADMINISTRATIVE DUTIES AND RESPONSIBILITIES:

• Manage reception and calls at office as needed
• Check and distribute incoming and outgoing mail
• Oversee data entry, update and utilization of in-house data base and Case Magic programs
• Support management in development of reports, billing, and program evaluation
• Ensure accurate communication is shared among team, organization and with community partners
• Assist Program Manager with office requisition of supplies and staff requests
• Support orderly access to files and resources
• Clean and maintain an orderly work area and take responsibility for maintaining clean and safe general use areas
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: None

HOURS OF WORK

Work hours will be determined by department need. Attendance at general staff meetings is expected.

QUALIFICATIONS

The incumbent must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Appropriate training will be provided where necessary, and specific assistance in refreshing the incumbent in those areas where appropriate.

• Eligible to work in the United States
• Valid CA driver license with evidence of insurance
• Basic knowledge of office practices and office equipment
• Strong proficiency in Microsoft office including Word, Excel, Outlook, PowerPoint, etc.
• Ability and willingness to learn new software and/or computer programs
• Excellent keyboarding skills, spelling, grammar, and communication skills both oral and written
• Ability to safeguard confidential information obtained during employment
• Ability to work both individually and as a team member and prioritize work
• Ability to transfer data accurately, in the required format, and in a timely manner
• Ability to work independently and with careful attention to detail
• Must be able to establish rapport and communicate with clients of diverse cultural and educational backgrounds

EDUCATION and/or EXPERIENCE

Combination of education and experience demonstrating ability to perform essential duties is required. Experience working with systems related to social services and developmental disabilities helpful.

LANGUAGE SKILLS:

The ability to read and speak English clearly is mandatory. The ability to communicate information to other employees as well as management in a clear and concise manner is essential. Ability to speak Spanish is desirable but not mandatory.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 2 years (Required)

Work Location: In person

Salary : $21