What are the responsibilities and job description for the Office Manager - Bookkeeper position at AlphaLink Technologies?
Job Description
Newark Ohio-based technology company seeking experience person to fill full-time Office Manager - Bookkeeper Position.
Will have opportunity to train with current employee (vacancy due to retirement)
Pay type: Salary
Office Management:
Supervise duties of Office Assistant (front desk duties include phone, mail processing, receipt/documentation of deliveries; reconcile commercial bank account (weekly), enter service tickets as backup to Help Desk; AR collections)
Manage office supplies and ensure accurate inventory records.
Assist with new hire onboard and exit. (handle insurance, AFLAC enrollments)
Reconcile vendor accounts. Handle returns and any disputed charges to ensure credits are received and vendor errors are solved.
Organize company events, lunches; may handle travel arrangements
Bookkeeping:
Enter and maintain accurate and up-to-date financial records using Quickbooks.
Process Accounts Receivable: Bill product sales (Quickbooks) and recurring revenue sales (Quickbooks and Platypus); Update customer account information. Obtain/maintain tax exempt forms for all eligible clients. Enter daily deposits on Excel spreadsheet.
Submit/pay monthly sales taxes.
Process Accounts Payable: Using Quickbooks: Receive goods, create bill pay with proper account information, maintain/pay vendor invoices on time; enter daily bill pay on Excel spreadsheet (projecting at least 30 days of upcoming bills due).
Reconcile payroll bank statement.
Create/manage Online Banking for select accounts. Create/remove ACHs entries.
Assist in preparing monthly, quarterly, and annual financial reports.
Assist AlphaLink CFO with end of year audit.
Pay selected federal, state and local taxes.
Qualifications:
Associates Degree In Business In Accounting.(Preferred)
At least 2 years Quickbooks experience (full package)
Proven experience as an office manager and/or bookkeeper, preferably within the technology sector.
Proficient understanding of General Ledger, Chart of Accounts, proper accounting entries.
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy in data entry.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Some experience with employee benefit management a plus.
Dependable in attendance; able to work extra hours to meet bookkeeping/billing deadlines.
An Equal Opportunity Employer
Company Description
AlphaLink has been in the IT business for over 40 years. Primary focus it provide ongoing IT services and data protection solutions to SMB, local government and manufacturing clients.
AlphaLink has been in the IT business for over 40 years. Primary focus it provide ongoing IT services and data protection solutions to SMB, local government and manufacturing clients.
Newark Ohio-based technology company seeking experience person to fill full-time Office Manager - Bookkeeper Position.
Will have opportunity to train with current employee (vacancy due to retirement)
Pay type: Salary
Office Management:
Supervise duties of Office Assistant (front desk duties include phone, mail processing, receipt/documentation of deliveries; reconcile commercial bank account (weekly), enter service tickets as backup to Help Desk; AR collections)
Manage office supplies and ensure accurate inventory records.
Assist with new hire onboard and exit. (handle insurance, AFLAC enrollments)
Reconcile vendor accounts. Handle returns and any disputed charges to ensure credits are received and vendor errors are solved.
Organize company events, lunches; may handle travel arrangements
Bookkeeping:
Enter and maintain accurate and up-to-date financial records using Quickbooks.
Process Accounts Receivable: Bill product sales (Quickbooks) and recurring revenue sales (Quickbooks and Platypus); Update customer account information. Obtain/maintain tax exempt forms for all eligible clients. Enter daily deposits on Excel spreadsheet.
Submit/pay monthly sales taxes.
Process Accounts Payable: Using Quickbooks: Receive goods, create bill pay with proper account information, maintain/pay vendor invoices on time; enter daily bill pay on Excel spreadsheet (projecting at least 30 days of upcoming bills due).
Reconcile payroll bank statement.
Create/manage Online Banking for select accounts. Create/remove ACHs entries.
Assist in preparing monthly, quarterly, and annual financial reports.
Assist AlphaLink CFO with end of year audit.
Pay selected federal, state and local taxes.
Qualifications:
Associates Degree In Business In Accounting.(Preferred)
At least 2 years Quickbooks experience (full package)
Proven experience as an office manager and/or bookkeeper, preferably within the technology sector.
Proficient understanding of General Ledger, Chart of Accounts, proper accounting entries.
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy in data entry.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Some experience with employee benefit management a plus.
Dependable in attendance; able to work extra hours to meet bookkeeping/billing deadlines.
An Equal Opportunity Employer
Company Description
AlphaLink has been in the IT business for over 40 years. Primary focus it provide ongoing IT services and data protection solutions to SMB, local government and manufacturing clients.
AlphaLink has been in the IT business for over 40 years. Primary focus it provide ongoing IT services and data protection solutions to SMB, local government and manufacturing clients.