What are the responsibilities and job description for the Project Coordinator position at Alpine Start Development?
Company Overview:
Alpine Start Development (ASD) is a family-owned real estate development firm based in Dallas, TX. Our primary focus is on ground-up multifamily and mixed-use projects in North and Central Texas. Our current pipeline includes more than 3,000 multifamily units. Our leadership team is comprised of experienced professionals who have held executive positions at some of the largest development companies in the nation, bringing a diverse range of backgrounds and creative perspectives to executing development opportunities.
Position Summary:
ASD is seeking to hire a Project Coordinator in Dallas, TX. The primary functions of the Project Coordinator will be to assist in the administrative management of Owner and Subcontractor contracts, change orders, applications for payment, and general payables. This detail-oriented individual should have experience with Microsoft Office software and should have the ability to work independently on a variety of responsibilities. Candidates must be able to communicate with both internal and external customers, as well as subcontractors, suppliers, and vendors. Experience with construction contracts is highly desirable.
Primary Responsibilities:
Contract Management:
- Establish and maintain Owner contract files, including contracts, change orders, certificates of insurance, and applications for payment.
- Monitor and track Owner contracts, change orders, and certificates of insurance.
- Review and approve Owner contracts and change orders within Procore.
- Manage Subcontractor contract files, including contracts, change orders, certificates of insurance, and applications for payment.
- Distribute, track, and manage subcontracts, change orders, and certificates of insurance.
- Review and approve Subcontractor contracts and change orders within Procore.
Accounts & Construction Payables:
- Input subcontractor applications for payment monthly into Procore for approval.
- Enter direct invoices for payment weekly into Procore for approval.
- Prepare accounts and construction payable checks for distribution.
- Reconcile subcontractor payments before processing payments.
General:
- Act as the primary backup for other Project Support roles in processing subcontract pay applications and direct invoices.
- Obtain W9 forms for vendor setup.
- Provide general office support, including answering phones and filing, as needed.
Qualifications:
- Previous experience in general construction and/or financial administration.
- Proficiency in Microsoft Excel, Outlook, and Word.
- Experience with Procore preferred, but not required.
- Strong communication skills, interpersonal skills, and a diligent work ethic.
Please reach out directly: jacobec@alpinestartdev.com