Bookkeeper

I.               OBJECTIVE

The Bookkeeper position will support our Controller in managing the accounting responsibilities for our clients, as well as for the Company itself. The Bookkeeper will assist in administrative tasks, accounts receivable and accounts payable.

II.            RESPONSIBILITIES

The essential functions of the job include but are not limited to the following:

1. Staff Related Tasks
2. Adhere to the Accounting Calendar and perform outlined tasks in accordance with the Calendar (attached).
3. Process invoices for payment, including submitting to Avid and receiving proper approval daily.
4. Open and process daily “snail” mail and shared email boxes.
5. Record tenant payments into accounting software by scanning payments, making bank deposits, and applying electronic payments to tenant ledgers.
6. Record daily deposits in accounting software.
7. Maintain paper and electronic files weekly.
8. Track and maintain insurance policies and certificates on monthly basis, reaching out to vendors before insurance expires for new COI.

1. System Related Tasks
2. Clock in and out daily and add time off requests via Webclock.
3. Stack email daily (stackmethod.com)

1. Vendor Related Tasks
2. Interface with outside contractors/service providers for updated Certificates of Insurance.
3. Communicate with vendors to ensure all invoices are received and paid in a timely manner.

1. Client & Tenant Related Tasks
2. Provide highest level of customer service and response to tenants & property owners.
3. Interface with tenants for updated Certificates of Insurance.

Perform other duties as required for the successful operation of the business.

III.          QUALIFICATIONS

Education:     Bachelor’s Degree in Accounting, Finance or Business Administration required. An Associate’s Degree in Accounting may be considered with the right experience.

Experience:   1-2 years of experience in field.

IV.          SPECIAL REQUIREMENTS

1. Knowledge of accounting principles.
2. Self-directed and motivated.
3. Customer-service oriented.
4. Ability to manage multiple projects and deadlines simultaneously.
5. Driver’s license.
6. Demonstrate strong oral and written communication skills.
7. Excellent analytical and organizational skills.
8. Demonstrate ability to support and contribute to team.
9. Neat, clean, professional at all times throughout the workday and/or whenever present on property.
10. Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, Property Management Software.
11. Comply with expectations as demonstrated in the employee handbook.
12. Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of problems.

V.             EQUIPMENT UTILIZED

1. Personal computer
2. Microsoft Office 365 Suite
3. Yardi Property Management Software
4. Entrata Property Management Software
5. Quickbooks Online