Wedding Coordinator - The Pinery at the Hill

Event Coordinator Position

This position is seasonal with the potential to become a regular full time position based on business needs.

Job Overview

Altitude Hospitality Group is the leading brand in the local Colorado Springs area for weddings and events. The Event Coordinator position is essential in creating effective, cost-efficient and most importantly, memorable events. Essential duties and responsibilities include the following. Other duties may be assigned as needed. Responsible for evaluating and negotiating with potential vendors, working with the legal team to draft contracts, managing communications with guests and above all, be comfortable in a leadership role that demands a creative, business driven mindset that builds lasting relationships with vendors and guess. The coordinator is responsible for overseeing, planning and executing every aspect of an event to fulfill the client’s vision and provide maximum profitability for the company.

Experience

3 years experience with degree in Hospitality Management or similar field experience.
Must have a flexible schedule and the ability to work evenings, weekends and/or holidays based on business demands.
A working knowledge of the practices and procedures in event sales.
Excellent customer service skills.
Friendly demeanor and positive attitude. Ability to create and work with a motivated, efficient staff.
Ability to effectively communicate details and requirements of the event to other departments, clients and staff. Strong organizational skills and accurate work practices.
Ability to work in non designated office space.

Duties & Responsibilities

Maintain the highest quality and consistent customer service.

Coordinate and oversee weddings and events from beginning to end. Conduct and arrange tours, pre-planning visits, menu tastings, rehearsals and wedding day details.

Be on time for all meetings, phone calls and tours. Tardiness will not be tolerated.

Takes event inquiries and creates profitable event proposals. Must be able to use Microsoft Office and event planning applications proficiently.

Assists in event set-up, cleaning and distributing of food and beverage when needed. Oversees and directs room set up and supervises event’s progress.

Communciate all details with clients, staff and vendors to exceed event expectations.
Must have a thorough understanding of the sales process and strive to exceed financial goals.

Responds proactively to customer complaints. Maintains professionalism and is friendly and \approachable towards guests and staff.

Controls liquor inventory and ensures best practices on alcohol consumption are being followed. Must be familiar with all menu items noting allergies and dietary restrictions.

Must be meticulous and detailed. Complete all other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Entry level position. 3 years related experience preferred.

Language: Ability to effectively present information and respond to questions from clients, vendors and co- workers in a timely manner. Must be able to lead and direct a team.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately loud.

Physical demands: The physical demands described here are representative of those that must be met an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus. While performing duties of this job, the employee is regularly required to stand, use their hands to finger, handle or feel, reach with hands and arms and talk or hear. For catering, must be able to operate catering vehicle and obey all traffic laws and safety practices.

Hours and Availability

This is a Full Time position, requiring open availability. 40-55 hours/week during heavy event season.

Attire

Attire – Business Attire During Events | Business Casual During Office Work and Tours

Benefits and Pay

Benefits are offered to all Full Time employees after 60 days of employment, including medical, dental, vision and a free life insurance policy.

This position starts at $25 - $26/hr, based on experience

Salary : $25 - $26