What are the responsibilities and job description for the Safety Clerk/Coordinator position at Altom Transport?
About the Role:
We're looking for a Safety Clerk/Coordinator to support our safety department and ensure smooth daily operations. You'll handle critical tasks like managing safety documentation, training, and compliance tracking while being a key point of contact for our team. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
Phones & Communication
What You'll Need to Succeed:
We're looking for a Safety Clerk/Coordinator to support our safety department and ensure smooth daily operations. You'll handle critical tasks like managing safety documentation, training, and compliance tracking while being a key point of contact for our team. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
Phones & Communication
- Answer incoming calls promptly and professionally
- Transfer calls or assist with questions and issues as needed
- Organize and save important documents, such as:
- Training records
- Medical cards
- CDLs
- New-hire paperwork
- Track 120-day truck inspections
- Verify forms are accurate and complete
- Update expiration dates in the system (TM) for trucks and drivers
- Save documents to the appropriate files
- Manage I-PASS and Pre-pass accounts:
- Track vehicle and driver details
- Order, replace, or update passes as needed
- Inform payroll of any changes
- Maintain Carriers Edge accounts:
- Add or remove employees
- Assign training and track completions
- Send weekly updates to managers and payroll for training payouts
- Respond to DOT employment verification requests
- Request employment history for all new hires
- Complete reports for incidents, accidents, or injuries
- Monitor CDL, medical card, Hazmat, and training expirations
- Send reminders and assign upcoming training monthly
- Help coordinate random drug tests and physicals for drivers
- Maintain a master ledger of driver and equipment information
- Assist coordinators with updating annual MVRs and Clearinghouse records
- Help file and distribute plate registrations
- Support renewals for IRP and 2290
What You'll Need to Succeed:
- Exceptional organizational and time-management skills
- Ability to juggle multiple tasks while meeting deadlines
- Strong communication skills for interacting with employees and departments
- Familiarity with DOT regulations and safety practices is a bonus
- Proficiency with basic computer systems and data entry
- Empower 401(K): Retirement program with company match from Day 1
- Health Benefits: Full coverage including vision, dental, and prescription through Blue Cross Blue Shield
- Life Insurance: Additional life and disability coverage available
- Work-Life Balance: Paid vacations, time off, and holidays
- Boot Reimbursement: Stay comfortable on the job
