Accounts Payable Specialist

Alumni Ventures (AV) has over 10,000 investors who have invested over $1.3 billion in our venture capital funds. We are looking for a senior software engineer that finds the venture capital industry fascinating and even one day might want to do their own startup. But before you do that startup, you will help to build internal tools that turbocharge our marketing & sales organization and also help our investment teams make great investments. Many of these tools will have some element of AI involved.

This opportunity is a 4 month contract to start with an opportunity to go permanent. This role is hybrid based in Manchester, NH 4 days a week.

We are looking for a proactive and detail-oriented Accounts Payable Specialist to join our finance team. This role will involve managing and processing accounts payable transactions, ensuring accurate vendor and employee reimbursements, and supporting financial compliance requirements. The ideal candidate will have experience in accounts payable operations, be comfortable with financial software like NetSuite, and excel in data management and vendor communication.

Accounts Payable Management:

• Process and review accounts payable transactions in NetSuite, including uploading transactions via .csv and verifying entries.
• Manage vendor invoices and bills, verifying accuracy and proper coding for timely processing.
• Maintain the AP inbox, addressing issues with vendors and employees, managing non-bill inquiries, and ensuring timely response to all accounts payable-related queries.
• Input bank transactions in partner bank portal and review bank activity for errors and returned payments

Employee Expense and Credit Card Management:

• Review employee reimbursements for accurate coding and compliance with policies.
• Oversee third-party credit card transactions, providing Slack reminders for employees as necessary when system reminders are insufficient.
• Assist employees with expense reimbursement processes and use of third-party credit card and expense software.

Vendor and Compliance Reporting:

• Conduct quality control (QC) on vendor information, including bank details, address W-9 and other tax filing status details needed for annual 1099 submission.
• Research and resolve issues with vendors and employees related to accounts payable transactions, expense reimbursements, and credit card transactions.

Data Management & Special Projects:

• Create and maintain a comprehensive database for various financial records and upload documentation.
• Assist in creating an expense reference document and maintain accurate and organized records of all accounts payable activities.
• Participate in continuous improvement projects to enhance accounts payable processes, including creating SOPs for expenses and implementing automation or optimization tools.

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in an accounts payable role.

Skills:

• Proficient in Excel for data formatting and formula use; intermediate level required.
• Experience with NetSuite is preferred.
• Strong organizational skills with an eye for detail and accuracy.
• Proactive problem-solver with a "take-charge" attitude in managing vendor communications and issue resolution.

Personal Attributes:

• Strong interpersonal and communication skills.
• Ability to work independently and manage multiple priorities effectively.
• A team player with a proactive approach to adding value to financial processes.

All employment is subject to passing a background check. Alumni Ventures is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Privacy Policy