What are the responsibilities and job description for the Event Coordinator position at Alumni Ventures?
Description
About Alumni Ventures
Alumni Ventures (AV) is a leading venture capital firm that is redefining the way individuals can invest in startups. Alumni Ventures has raised more than $1.4B, holds a rapidly growing portfolio of over 1,500 venture-backed companies, and counts 850,000 community members and subscribers across all its funds. With 120 employees, including ~40 investment professionals, spread across Boston, Chicago, New York City, Menlo Park, and Manchester, NH, we are growing rapidly and continuously pushing the boundaries of innovation.
Position Overview
We are seeking an outgoing, detail-oriented, and community-focused individual to join the Alumni Ventures’ platform team as an Events Coordinator. Building on the success of hosting 50 events across the U.S. last year, this role will play a critical part in planning and executing a variety of high-impact events, including roundtables, dinners, networking gatherings, and collaborations with our network. You will support every aspect of event logistics and communication, ensuring seamless experiences that foster meaningful connections across our alumni fund, focused fund, and portfolio communities. You will learn to provide strategic input, generate innovative ideas, and apply creative problem-solving techniques. This is a unique opportunity to help grow and strengthen a vibrant network of founders, accredited investors, and partners through thoughtful and impactful event coordination.
Key Responsibilities
About Alumni Ventures
Alumni Ventures (AV) is a leading venture capital firm that is redefining the way individuals can invest in startups. Alumni Ventures has raised more than $1.4B, holds a rapidly growing portfolio of over 1,500 venture-backed companies, and counts 850,000 community members and subscribers across all its funds. With 120 employees, including ~40 investment professionals, spread across Boston, Chicago, New York City, Menlo Park, and Manchester, NH, we are growing rapidly and continuously pushing the boundaries of innovation.
Position Overview
We are seeking an outgoing, detail-oriented, and community-focused individual to join the Alumni Ventures’ platform team as an Events Coordinator. Building on the success of hosting 50 events across the U.S. last year, this role will play a critical part in planning and executing a variety of high-impact events, including roundtables, dinners, networking gatherings, and collaborations with our network. You will support every aspect of event logistics and communication, ensuring seamless experiences that foster meaningful connections across our alumni fund, focused fund, and portfolio communities. You will learn to provide strategic input, generate innovative ideas, and apply creative problem-solving techniques. This is a unique opportunity to help grow and strengthen a vibrant network of founders, accredited investors, and partners through thoughtful and impactful event coordination.
Key Responsibilities
- Event Coordination and Support Play a vital role in planning and executing AV events, including roundtables, dinners, networking gatherings, and other formats. Assist with logistics such as scheduling, catering coordination, space set-up, guest check-in, and communication to ensure seamless experiences for all attendees.
- Community and Network Engagement Support the curation of events that foster meaningful connections and knowledge sharing across our network of portfolio companies, investors, employees, alumni, VCs, scouts, fellows, and partners. Assist in maintaining resource hubs and communication channels to keep the community informed and engaged.
- Communications Support Draft and manage event-related communications, including invitations, reminders, and follow-ups. Collaborate with internal teams to amplify visibility and engagement through all marketing channels. Support the creation of materials that enhance investor and community interactions.
- CRM and Data Management Maintain accurate records in HubSpot, ensuring data is up-to-date and properly organized. Track and report on event performance metrics to inform future planning.
- Documentation and Process Management Maintain detailed playbooks and templates for digital and in-person events to streamline execution and create efficiencies. Support the documentation of processes and incorporate feedback.
- Office and Vendor Coordination Coordinate in-office logistics, including working with vendors to manage meals, snacks, and supplies for the NY office, ensuring a well-prepared and welcoming environment.
- Bachelor’s degree
- Excellent communicator with exceptional written, verbal, and interpersonal skills
- A self-starter who thrives in a fast-paced environment and enjoys managing detailed logistics for both digital and physical events.
- Strong ownership mentality and entrepreneurial mindset, with a focus on execution.
- Excellent organizational and communications skills and attention to detail.
- Ability to be super productive working independently as part of a distributed team.
- Proficiency in relevant software tools, including Google Suite, HubSpot, Lu.Ma, Canva, Slack, Zoom, and events management tools. Experience is not necessarily required, but a willingness and ability to learn is.
- Comfortable analyzing data, working with spreadsheets, and generating reports to inform decision-making.
- Ability to lift 30 pounds, as needed for event setup and teardown.
- Flexibility to work occasional evenings or weekends for events and travel to event locations as needed.
