Clerical Aide III

POSITION

Title

Clerical Aide III

Position Type : Temporary

Schedule : M-F, 7 : 00 am - 3 : 30 pm

Assignment Length : Approximately 6 Months

DESCRIPTION

We are currently seeking a reliable and organized Clerical Aide III for a client in need of administrative support. The ideal candidate will perform a variety of clerical, secretarial, and office duties, ensuring smooth office functioning and supporting various teams. If you're an organized, proactive individual with a strong work ethic, we encourage you to apply for this opportunity!

KEY RESPONSIBILITIES

• Manage conference room and assembly room reservations
• Scan and file time-off requests, and update employee shift schedules / time-off calendars
• Validate, submit, and file timesheets
• Stamp, process, and mail out items such as compliance reports, customer letters, and other correspondence
• Set up UPS or FedEx shipments as needed
• Sort and distribute incoming mail
• Oversee office supplies inventory, place orders, and distribute supplies
• Coordinate meeting scheduling and manage meeting logistics
• Handle registration for training, seminars, and other professional development events
• Verify and consolidate packing slips with invoices for materials
• Track reimbursements for certifications, training, and other related expenses
• Initiate MUNIS requisitions for purchasing
• Prepare, file, and organize documents and reports
• Scan records and link to appropriate tracking files
• Communicate and collaborate with various individuals and organizations
• Assist in developing and implementing administrative procedures and systems

REQUIREMENTS

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