What are the responsibilities and job description for the Purchasing Agent position at Alutiiq, LLC?
Position Overview And Primary Duties And Responsibilities (essential Functions)
Education: BS/BA Degree in a Business or Technical field. (In lieu of degree, two years of experience may be substituted for each year of formal education).
Experience: Three or more years working in an office administrative role that includes vendor and order management experience.
Skills
- Major Responsibilities
- The Purchasing Agent supports the Technical Information, Administrative, and Logistics Services (TIALS) Contract, at NASA Glenn Research Center in Cleveland, OH.
- Provide supply purchasing at NASA Glenn Research Center.
- Utilize government databases Glenn Supply Management System (GSMS) and Special Gas Management System (SGMS) to purchase various stores stock supplies and compressed gas cylinders.
- Utilize the Supply Management System (SMS) in SAP to issue on hand stores stock and track inventory.
- Manage the center gas cylinder program to include defining gas specifications, purchasing, and demurrage reconciliation.
- Work with customers to define and capture special gas technical requirements.
- Produce demurrage reports, as required.
- Track cylinders at the center and expedite cylinder return to decrease cener rental costs.
- Align resources with customer demands to ensure requests are completed according to schedule.
- Ensure new items meet the requirements of stores stock before adding to GSMS, SGMS and SMS.
- Provide support to the Logistics Manager for other exempt functions across Logistics.
- Work with organizations to forecast and plan supply requirements in support of upcoming projects.
- Work with customers to ensure purchase requests are properly submitted into systems.
- Daily access GSMS and SGMS to process purchase requests according to customer demands and schedule.
- Verify specifications of supplies with the customer to ensure proper items are ordered.
- Aggressively research and evaluate products to ensure quality products are provided to the government customer.
- Consistently seek to purchase recycled or recycled content items.
- Utilize, when applicable, government distribution resources.
- Ensure proper signatures are obtained, depending on dollar threshold of orders.
- Utilize the Simplified Acquisition Source List and Quotation, Form GRC 122, to document purchase data.
- Maintain purchase order files to include all associated purchase documentation.
- Consolidate purchase requests to minimize administrative costs.
- Process invoice for payment, ensure three way match regarding invoice, material receipt, and purchase order.
- Partner with vendors to ensure optimal price and quality are achieved.
- Aggressively search for new products to ensure most recent technology is procured.
- Maintain accurate accounting of all purchases, which includes tracking and expediting from date of order to delivery.
- Coordinate with receiving personnel to ensure accurate items are received.
- Ensure nonconforming items are segregated, while being processed for return.
- Work with vendors and delivery contractors to ensure the supply chain is strong and customer requirements are being met.
Education: BS/BA Degree in a Business or Technical field. (In lieu of degree, two years of experience may be substituted for each year of formal education).
Experience: Three or more years working in an office administrative role that includes vendor and order management experience.
Skills
- Possess effective listening and communication skills.
- Ability to analyze issues and proactively implement corrective actions.
- Exercise creativity to propose innovative processes for overall operational enhancement.
- Possess organization skills to achieve results according to customer schedules.
- Ability to adapt and implement change.
- Consistently demonstrate work ethics and values.
