Purchasing Agent

Job Summary

The Purchasing Agent for new refuse equipment is responsible for sourcing, negotiating, and procuring garbage trucks and related equipment. They work closely with vendors, suppliers, and internal teams to facilitate the timely acquisition and delivery of refuse trucks, bodies, and hoists, ensuring smooth operations and cost efficiency.

This role ensures all purchases meet operational needs, quality standards, and budget requirements, while strategically managing supplier relationships to optimize costs and improve fleet performance.

Key Responsibilities

• Identify and manage suppliers, negotiate contracts, resolve delivery or quality issues, and research new vendors.
• Develop long-term relationships with key suppliers to ensure consistent supply, favorable pricing, and timely delivery.
• Proactively identify and manage risks in the procurement process, including supply chain disruptions, price volatility, and external factors affecting supply chains.
• Source and purchase new refuse trucks and related equipment, monitor orders, and ensure products meet specifications and regulatory requirements.
• Follow up on overdue or delayed orders with suppliers.
• Ensure all purchases stay within budget, prepare cost estimates, and justify expenses.
• Maintain inventory records, avoiding shortages, and assist with stock planning.
• Prepare weekly & monthly reports for management to assist with planning.
• Ability to analyze procurement data and generate insights to optimize purchasing decisions.
• Work with internal teams (like the rental & sales department) to align purchasing with operational needs.
• Conduct inspections and assessments of purchased equipment to ensure it meets or exceeds operational and safety standards.
• Collaborate with operational teams to identify long-term fleet needs and ensure that equipment meets both operational and maintenance requirements.
• Prepare & maintain purchase orders.
• Keep accurate records of purchases, contracts, invoices, and reporting on procurement activities.
• Regularly assess supplier performance and resolve any procurement-related issues.
• Stay updated on industry trends, pricing, and suppliers to ensure cost-effectiveness.

Qualifications

High school diploma required; bachelor's degree in business administration, supply chain management or equivalent experience in procurement.

Proven experience in procurement, especially in the heavy-duty truck industry.

Strong network of industry contacts, including dealers.

Excellent negotiation and communication skills.

Proficiency in procurement software, ERP systems and data analysis tools (e.g., Excel).

Detail-oriented with strong organizational skills.

Ability to conduct site inspections and occasional travel.

Valid driver's license.

Knowledge of supply chain and inventory management

Ability to assess product quality and value.

Knowledge of waste management regulations and standards is a plus.

Physical Requirements

Ability to conduct site inspections of refuse trucks and equipment.

Some travel may be required to visit vendors, manufacturers, or attend industry events/trade shows.

Work Environment

Typically, office-based, with some fieldwork required for vendor visits, truck inspections, and equipment delivery oversight.