Law office Scheduler

Job description

Scheduling Coordinator – Alvarez Dispute Resolution

Location: Miami, Florida

Job Type: Full-Time (9 AM – 5 PM EST)

Salary: $45,000 - $55,000 based on experience

Alvarez Dispute Resolution is seeking a highly organized and tech-savvy Scheduling Coordinator to join our team. This role is vital to ensuring smooth operations, from managing calendars and client intake, to helping with billing and collections when needed. The ideal candidate will have a legal background and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Schedule and coordinate all mediations for assigned Neutral.
• Client Intake: Manage intake forms and ensure all necessary documentation is completed.
• Task Management: Track and prioritize administrative tasks to meet deadlines efficiently.
• Tech & Tools: Efficiently utilize Google Suite (Docs, Sheets, Calendar, Gmail, and Drive) to manage workflows and organization. Experience with Lawmatics or ADR Notable is a plus.
• Communication: Serve as the primary point of contact for scheduling-related inquiries.
• Billing & Collections: Develop proficiency in processing invoices, payment follow-ups, and collections, with the ability to step in as needed.

Qualifications:

• Legal background preferred (experience in dispute resolution, mediation, or law firms is a plus).
• Proven experience in scheduling, administrative coordination, or similar roles.
• Strong multitasking skills with the ability to manage multiple deadlines.
• Proficiency in Google Suite (must be comfortable handling complex scheduling and document management).
• Experience with billing, invoicing, and collections.
• Excellent written and verbal communication skills.
• Highly detail-oriented and proactive in problem-solving.

Perks & Benefits:

• 9 AM – 5 PM EST schedule.
• Opportunity to work in a professional legal environment.
• Collaborative and supportive team culture.

If you're an organized, tech-savvy professional with a legal background and a passion for managing details efficiently, we’d love to hear from you!