What are the responsibilities and job description for the Receptionist/Office Assistant position at Alvarez law offices?
Job Purpose:
Enhances effectiveness by providing information management support.
Duties:
* Answer phones, client intake etc..
* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
* Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
* Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
* Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
* Maintains customer confidence and protects operations by keeping information confidential.
* Prepares reports by collecting information.
* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
* Keeps equipment operational by following manufacturer instructions and established procedures.
* Secures information by completing database backups.
* Provides historical reference by utilizing filing and retrieval systems.
* Maintains technical knowledge by attending educational workshops; reading secretarial publications.
* Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Verbal Communication
Tipo de puesto: Tiempo completo
Sueldo: $15.00 - $20.00 la hora
Horas previstas: 40 por semana
Escolaridad:
- High school or equivalent (Deseable)
Experiencia:
- Microsoft Office: 3 años (Deseable)
- Customer Service: 3 años (Deseable)
Lugar de trabajo: Empleo presencial
Salary : $15 - $20